General Secretary Human Resources

JOB TITLE: General Secretary - Human Resources

DUTY DAYS: 240 Days

PAY GRADE: C05

STARTING SALARY: $ 155.04/DAY

Primary Purpose

Facilitate the efficient operation of the human resources office and provide clerical services to the department of human resources.

Qualifications

Education / Certification:

• High school diploma or GED
• Minimum 2 years of experience in personnel office
  
  

Special Knowledge / Skills:

• Advanced computer skills used to develop spreadsheets, databases, perform word processing and generate reports using Microsoft Office and other district software systems
• Typing, file maintenance and copying skills
• Effective interpersonal and telephone skills
• Excellent organizational skills
  
  

Major Responsibilities And Duties

• Establish, organize and maintain personnel files for all paraprofessional and certified employees.
• Process all paraprofessional and certified action sheets.
• Monitor and recommend to SBEC instructional paraprofessional employees for certification.
• Maintain teacher service records as assigned.
• Coordinate the distribution and collection of districts' employee evaluations.
• Work with the HR analyst to verify information for all district employees.
• Compile data for supplemental pay list and prepares changes in supplemental pay to appropriate personnel.
• Complete data and maintain report for new personnel requests each year for data entry into position management reporting for the district.
• Process all open records requests for the district relating to human resources.
• Maintain and organize district's online transfer requests for professional and paraprofessional employees each year.
• Prepare payroll with new hires, leave of absence and resignations, etc. for payroll purposes.
• Schedule paperwork for new hires.
• Administer PAC test and Bilingual test.
• Inventory and order supplies used for recruiting.
• Assist with miscellaneous photocopying, filing, telephone calls and word processing.
• Oversee the districts background check process for all volunteers.
• Ensure confidentiality at all times.
• Exhibit professional telephone etiquette.
• Assist Executive Director of HR with staff projections, including but not limites to, using Microsoft Excel developed worksheets.
• Records management.
• Perform other duties as may be assigned.
  
  

Other Duuties May Include

• Serve as first contact for district employees, regarding insurance and benefits related questions.
• Respond to inquiries from employees on various aspects of district's medical, dental, vision, disability, and other voluntary products.
• Assist with preparing for monthly and annual open enrollment meetings
• Process leaves request (FMLA and Temporary Disability) and maintain proper records while employees are out on leave.
  
  

Equipment Used:

Computer, XEROX machine,printer, fax machine, telephone, radio and calculator.

Working Conditions

Mental Demands:

Ability to communicate effectively (verbal and written), concentration, interpretive skills, multi-tasked, coordinating, compiling and maintain emotional control under stress.

Physical Demands/Environmental Factors

Frequent interruptions, prolonged sitting and repetitive hand motions working with computer/typewriter, calculator and telephone interaction.