What are the responsibilities and job description for the Administrative Support Services Specialist position at Pascua Yaqui Tribe, AZ?
Salary : $38,022.40 Annually
Location : Tucson, AZ
Job Type : Full-Time
Job Number : 2025-00099
Department : K-HIGHER EDUCATION SERVICES
Division : HIAKI HIGH SCHOOL
Opening Date : 02 / 25 / 2025
Closing Date : 3 / 11 / 2025 11 : 59 PM Arizona
Job Summary
The Administrative Support Services Specialist will apply a broad knowledge of policies and procedures and applicable laws and regulations in the performance of duties. Duties may include processing applications, verifying information, providing information to staff and public, recording documents, reconciling expenses, tracking projects, preparing reports, receiving, and recording payments; may make budget revisions as requested.
Principle Duties and Responsibilities
- Provide complex, specialized administrative support in preparing and processing confidential documents, prepare and review patient records, prepare meeting agendas and minutes, maintain departmental data and / or other related documents.
- Prepare and review appropriate documents and forms to assist with payment requests, purchase requests, employee travel and reimbursement, and employee training.
- Prepare and review a variety of reports, business correspondence, patient charts, and / or summaries as directed; research and verify information for inclusion.
- Assist management with monitoring and the modification of the department budget for assigned area; ensure expenditures and revenue reports are correct; prepare revisions as needed.
- Maintain and update confidential files and paperwork related to accounts receivable, accounts payable, payroll, personnel issues, or tribal information.
- Respond to sensitive requests for information and assistance; provide information regarding applicable rules, policies, and regulations; resolve citizen concerns and complaints; refer inquiries as appropriate.
- Perform other duties of a similar nature or level as requested by supervisor or director
Required Knowledge, Skills, and Abilities
Knowledge of :
Skills and Abilities :
Education, Certifications and Experience Required
Associate's Degree, plus two (2) years of administrative support experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Special Requirements :
The Pascua Yaqui Tribe provides 22 days of Paid Time Off which increases with years of service and 15 paid Holidays per year. We offer a comprehensive healthcare benefit package that surpasses or rivals the biggest organizations in Tucson. We encourage you to stay healthy by providing an onsite Wellness Center. Additionally, the Tribe offers a 401(k) Plan with a generous match in which you're immediately vested along with a profit sharing plan after one year of employment. Sworn police and and fire employees are eligible to make Pre-Tax and After-Tax contirbutions to the Arizona Public Safety Personnel Retirement Systems ("PSPRS").
Do you have an Associate's Degree in a related field?
Do you have two (2) years experience in administrative support; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above?
Do you have a current valid Arizona Driver's license?
Do you a current Level 1 Arizona Clearance Card or be able to obtain within ninety (90) days of hire. Failure to maintain a current background clearance will result in termination from this position.
Are you proficient in Microsoft Word, Excel, Outlook and PowerPoint?
Required Question
Salary : $38,022
