Operations Supervisor

The Operations Supervisor will administer and control the operations functions within the Itom Ili Tosapo Am Remtituane – Early Childhood Learning Center. Oversee and coordinate the logistical activities that support educational programs, school health, safety, and business
operations for the Itom Ili Tosapo Am Remtituane Early Childhood Learning Center —including but not limited to budgeting, accounting, staff supervision, strategic planning, inventory control, internal procedures, forecasting, reconciling, accounts payable, accounts receivable, contract and grant accounting, staff evaluations, mentoring, professional learning facilitator, and coordinating and implementing safety protocols.

1. Administer and monitor the department's budget, which may include capital improvement programs, allocating resources, and approving expenditures
2. Provide guidance and support to the supervisory staff in the accounting, budget, and administrative support units
3. Approve budget revisions and review various accounting reports
4. Supervise staff, including prioritizing and assigning work, conducting performance evaluations, ensuring staff is trained and employees follow pedagogical best practices, Tribal and Center-based policies and procedures, maintaining a happy, healthy and safe work environment, and making hiring, termination, and disciplinary recommendations
5. Develop, interpret, implement, and evaluate strategic program objectives, policies, and procedures ensuring that highest level of cultural and language revitalization and sustainability in any environment that is happy, healthy and safe
6. Prepare and/or review complex reports, contracts, grant proposals, and studies; make recommendations on various administrative or management policies
7. Review departmental operations to determine the efficiency and effectiveness of services and/or programs
8. Coordinate activities with other agencies, internal departments, and/or applicable parties.
9. Develop personnel and department records policy and procedures
10. Ensure compliance with all tribal, departmental, and regulatory requirements. Lead for all internal/external financial audits
11. Develop procedures for the rental and billing facilities to external agencies or individuals, adhering to applicable policies, laws, and regulations
12. Ensure timely purchases to meet the Center's needs, which include, but are not limited to, food service programs, office supplies, program supplies, etc.
13. Conduct periodic inspections of buildings to identify and correct deficiencies.
14. Conduct safety drills
15. Oversee the Facility’s maintenance and grounds operations, including preparing work schedules, assigning responsibilities, and establishing and maintaining a project calendar.
16. Ensure compliance with all safety standards and codes; arrange for safety training
17. Promoting healthy, safe, good-hearted, culturally, and linguistically sustaining, and inclusive work relationships and positive team collaboration
18. Oversee construction phases and budget.
19. Other duties of a similar nature or level as requested by the Program Manager, Deputy Director, or Associate Assistant Director

Knowledge of:

• CCDF regulations and Policies
• Yaqui culture, customs, resources, traditions, and/or a willingness to learn
• Knowledge of cognitive, instructional, equity-based, and culturally responsive pedagogy to ensure intellectual growth, a strong sense of self, and cultural affirmation
• Knowledge and experience working with culturally and ethnically diverse student populations and families
• Knowledge, experience, and proven ability in utilizing differentiated instructional approaches within the classroom that support effective instruction and engage students
• Knowledge of supervision practices and techniques
• Knowledge of management principles and practices
• Knowledge of accounting and budgeting practices and principles
• Knowledge of state and federal laws on budgeting and accounting practices
• Software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections
• Ability to provide a supportive, caring, hope-filled, and culturally sustaining environment.
• Relationship-based ability to facilitate the development of strategies that will enhance the operational development

Skills and Abilities:

• Strong interpersonal skills
• Professional demeanor
• Excellent communication skills – both oral and written
• Must be goal-oriented, analytical, self-motivated, strong work ethic, and independent, hands-on worker
• Strong organizational skills and detail-oriented
• Positive attitude and team member
• Must be able to maintain confidentiality.
• Must be able to follow established procedures promptly and accurately and offer suggestions for improvements
• Ability to work in a fast-paced, team environment and under pressure of deadlines.
• Ability to apply accounting and financial management practices and principals
• Ability to use a computerized budget/financial tracking and reporting program
• Ability to complete all aspects of the grant writing process, from research to writing and submitting
• Demonstrate project management skills, including planning, organizing, and managing resources.
• Proficient in Microsoft Office applications, such as Word, Excel, Access, Outlook, etc.
• Superior organizational skills
• Record keeping, principles and reporting procedures.
• Modern office practices and procedures
• Strong command of the English language, including proficiency with grammar and punctuation
• Expertise in essential electronic data management and report preparation techniques.
• Control and manage proper accounting and records of operation and special budgets, typically utilizing a computerized system.
• Knowledge of Yaqui language, culture, customs, resources, and traditions or a willingness to learn
• Ability to create and facilitate culturally sustaining intellectual growth opportunities for faculty and staff at all levels of service

Bachelor’s degree in Education, Business Administration or related field, and Three (3) years of progressive responsibility in educational leadership, budgeting, or accounting experience or any combination of education, training, or experience that demonstrates the ability to perform the duties of this position

Preferred:

• Master's or Doctorate in Education, Education Leadership, Public Administration, Business Administration, or related field
• Two (2) years of progressive responsibility in educational leadership or budgeting in or with Indigenous Communities
• Second language acquisition research or direct experience
• Early childhood education research or direct experience
• Grant Writing experience
• Language revitalization project research or direct experience
• Bilingual English/Spanish and/or Hiaki language is preferred

Special Requirements:

• Must possess and maintain a valid Arizona Driver’s License
• Must have a current Level 1 Arizona Clearance Card or obtain the Level 1 Arizona Clearance Card within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in termination
• Must possess and maintain CPR and First Aid Certifications or be able to obtain within ninety (90) days of hire
• Must possess and maintain TB Clearance or be able to obtain it within ninety (90) days of hire
• This position may require the incumbent to work non-traditional hours, nights, and weekends

Salary : $62,447