Sales Operations Administrator - Japanese Bilingual Job Num : 56251
Job Description
Basic Job Description : Responsible for supporting sales staff by providing administrative, clerical, and customer support. Follows up with customers, completes orders, and processes sales leads. Ensures all sales documents are completed and updates customer contact information as needed.
Specific Responsibilities :
Print and email "Route Listing w / Driver's Instruction" and E-fax.
Generate invoices by inputting sales volume (weight) to CMOS.Check invoice input data by comparing it with packing list for each invoice.Attach back-up documents to invoice (packing list, etc) and file into appropriate location (SPD route).Email "Drivers' Route," "Daily Sales Report" and invoice complete time.Generate and print "Invoice Check List."Generate "Negative Inventory Check" after shipment.Scanning, FilingScan invoices and related documents to Evernote then file them on daily basis.
File invoices and statements on a monthly basis in storage box.Label and record storage box content information to data sheet.PurchasingData entry using RUMBA / JDE.
Input landed costs for products with expense.Process payable invoices by checking each purchase order and invoice.Call vendors to request invoices when necessary.Storage ReleaseSend Release order to outside storage for product release.
Setup appointment for product pickups.Review BL and actual product received. Contact storage for any discrepancies or damaged products.Freight, Storage POGenerating purchase orders for storage invoices. Calculate the amount and obtain an appropriate signature if the bill is for other departments.
Generate purchase order for freight invoice.Credit EntriesAttach credit to corresponding invoice and fill out any missing information.
Enter return credit to RUMBA / JDE.Enter any disposal to adjust inventory accordingly.Sales Order EntriesIssue BL and enter interdepartmental sales to other branches (1120, 1180, 1300)
Enter interdepartmental sales within Dept 1100 (1110) to release inventory.Enter Employee Sales order using CMOS.Assist with Dept 1300 orders (PL, BL, set up trucking for storage pickup)Credit ReferencesContact vendors to assist in establishing credit reference for potential / existing customers.
InventoryCheck inventory by finding weight discrepancy, generate discrepancy report and process.
Enter physical count number to RUMBA / JDE.Enter any credit / add charge in RUMBA / JDE to correct any discrepancy found with report.Assist with month-end inventory (Dept 1100 and 1110).Ordering SuppliesOrder office supplies from Quill as necessary.
Check inventory and order shipping boxes for Wagyu.Order envelope (window, no window), Credit memo book.Order drivers' steel toe shoes every 6 months.Summarize Christmas card, Christmas gift, and Calendar orders and request to Admin.OthersMailing out statement to customers on monthly basis
Process copy machine meter reading report and process monthly fees.Assist with drivers' uniforms with Cintas, order, process weekly rental fees.Update vendors' HACCP, COI, and file.Renew and file Truck Registration.Prepare documents for Annual audit.Prepare documents requested by accounting for random audit by Deloitte & Touche LCP.Prepare for FedEx shipment orders (schedule pick up, create label)Perform any other duties as assigned.Qualifications :
Fluent in Japanese and English (Speak, Read, Write)Two- or Four-Years College Degree or equivalentEffective oral and written communication skills required.Must be an adaptable team player with customer service orientation.Must be an analytical problem solver with attention to detail.Environment :
Office environmentMultiple languages are spoken in the office.Physical Demands :
Must be able to regularly lift and / or move up to 10 pounds, frequently lift and / or move up to 25 pounds and occasionally lift and / or move up to 50 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.Must be able to physically perform the basic life operational functions of walk, stand, reach over shoulder, reach overhead, reach outward, bend, talk, hear and repetitive motion stoop, kneel, crouch, and taste or smell.To apply please Email to ydoro@pasona.com
Job Details
City : Santa Fe Springs
State : CA
Job Type : Permanent Job
Salary High :
Salary Low : 49920.00
Languages : English;Japanese
Hours of Operation : 8-5
Benefits : Health Ins;Dental Ins;Vision Ins;401K
Contact Information
Job Owner : Yurie Doro
Job Owner Email : ydoro@pasona.com
