What are the responsibilities and job description for the Administrative Assistant, Continuing Ed. & Workforce Dev. (PT) position at Passaic County Community College?
We are looking for a part-time Administrative Assistant for Continuing Education & Workforce Development (CE&WD) to perform routine office functions as well as a variety of tasks that require planning and organization to support department staff and maintain office workflow and quality standards.
This is an hourly, part-time position.
Example of Duties:
- Communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding College and CE&WD programs, activities, and policies
- Register students for classes
- Perform data entry, maintain program databases, and operate computer software programs in use at the College; compose correspondence, documents, and classroom materials
- Organize and process departmental paperwork including course rosters, purchase requisitions, purchase orders, invoices, and inventories
- Maintain staff and departmental calendars and schedules; schedule meetings and appointments
- Process, sort, and organize documents, data, information, and records
- Maintain file systems, logs and records in electronic and hard copy formats, including confidential files
- Compile data and information for reports and analysis
- Order and maintain office supplies and materials
- Collect, compile, distribute attendance reports
- Deliver documents and materials, as needed
- Perform related duties as assigned
Qualifications:
- High school diploma or GED required; Associate’s Degree preferred
- Two years of clerical or administrative experience required, preferably in an educational setting
- Strong computer skills and experience with Microsoft Office software programs; knowledge of Colleague preferred
- Ability to work both cooperatively and independently and to organize and manage multiple projects
- Outstanding interpersonal and written and oral communication skills, including experience working with diverse populations; bilingual skills a plus
- Must maintain high levels of confidentiality, integrity, and professionalism
The completion of a background check will be required for the selected candidate. A cover letter included with the resume is preferred for this position.
