Remote or Office Executive Administrative Assistant

Passantino Marketing - Immediate Executive Administrative Assistant Needed

Are you looking for a dynamic working environment where your administrative skills can shine? Do you thrive in a fast-paced setting that values personalized service and quick responses?

Passantino Marketing, a Boutique Marketing firm based in the Kansas City area, is seeking a highly skilled Executive Administrative Assistant to join our team. As an Executive Administrative Assistant, you will have the opportunity to work closely with experienced marketing professionals, assisting in generating qualified leads and increasing brand awareness for our small and mid-sized business clients.

Responsibilities:

• Act as the primary point of contact for the executives, managing their schedules, arranging appointments, and coordinating travel arrangements.
• Provide high-level administrative support by preparing reports, presentations, and other documents for executive meetings.
• Serve as a liaison between the executive team and other staff members and external partners.
• Coordinate and prepare for executive meetings, including setting agendas, taking minutes, and following up on action items.
• Manage complex calendars and prioritize conflicting demands to ensure efficient use of executives’ time.
• Assist with various administrative tasks, including managing correspondence, making phone calls, and responding to emails.
• Conduct research and gather information to assist the executives in making informed decisions.
• Help plan and execute company events, from small meetings to large conferences.
• Perform general office duties such as data entry, filing, and maintaining office supplies.

Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• 3 years of experience as an Executive Administrative Assistant or similar role.
• Proficiency with Microsoft Office Suite and other relevant software programs.
• Excellent communication, time management, and multitasking skills.
• Strong attention to detail and ability to prioritize tasks.
• Ability to maintain a high level of confidentiality.
• Experience working in a fast-paced and high-pressure environment.
• Knowledge of marketing and advertising industry is a plus.

If you are a proactive and highly organized individual with a passion for supporting executives and helping a company grow, then we want you to join our team at Passatino Marketing. In addition to a competitive salary and benefits package, you will have the opportunity to work with a dynamic and talented team in a collaborative and innovative environment. Apply now and become part of our success story!

Passantino Marketing is based in the Kansas City area and is a “Boutique Marketing” firm. Boutique firms are known for personalized service and quick responses from well-rounded experienced marketing people. This business offering is a perfect fit for small and mid-sized businesses based in the Kansas City area. Our team members are trained to consider a variety of marketing tactics for generating qualified leads while increasing brand awareness. This methodology prevents our clients from being pigeon-holed into niche marketing tactics that may limit success.

Most local small and mid-sized business owners think that their only choices are to choose a large firm where they are considered a small client or deal with several vendors directly. In the large agency business model we find that the small and mid-size clients don’t always get the firm’s best talent. In the direct vendor option they spend too much time dealing with marketing sales reps and their campaigns are not always executed in a cohesive manner. In this case, the business owner is spending too much time on marketing and not always making the best decisions.
Since we work directly for the client we represent clients with no bias as to where the marketing budget is best spent. Specialized marketing firms or marketing sales reps always recommend the product that they represent. In the Boutique model small and mid-size business owners trust that this lack of bias will serve them best. It is much like their a law firm or accounting firm, putting the company’s interest first.
This process also allows for the campaigns to be produced faster and with lower administrative expenses. Our team members are on-demand local independent contractors that don’t require expensive real estate for an office and employee benefits. We pass those savings on to our clients every day. If you are the Chief Marketing Officer of a Fortune 500 company we are not a fit. If your company is a local business or middle market sized business in the Kansas City area that needs marketing support, chances are we can help!

Pay: $50 / hour

Pay:

• Supplemental income
• Safety bonus
• Signing bonus
• Bonus pay

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off

Job Type: fulltime, parttime

Education: No education required

Work location: On-site