Accounting Specialist & Office Manager

Passport, Inc., a nonprofit ministry based in Hoover, AL, is seeking an Accounting Specialist & Office Manager to support our mission and day-to-day operations. This role is a key part of our 12-person team, responsible for both financial integrity and ensuring our office runs efficiently.

Summary of the Role:

The Accounting Specialist & Office Manager will manage daily bookkeeping and financial reporting, maintain accurate records for leadership and grant compliance, and oversee vendor contracts and internal operations. Success in this position looks like:

• Timely and accurate financial reports delivered to leadership and the board
• Consistent, well-organized financial records
• A smoothly operating office environment with reliable vendor relationships and staff support

This role is essential to supporting our staff and mission through thoughtful financial stewardship and operational reliability.

Key Responsibilities:

• Maintain and reconcile financial records in QuickBooks
• Process accounts payable and receivable in a timely and accurate manner
• Assist with annual budgeting and monthly forecasting
• Prepare financial reports for leadership, board meetings, and grant compliance
• Manage vendor relationships and contracts
• Oversee day-to-day office needs including supplies, workspace organization, and facility upkeep
• Support planning and logistics for internal meetings and team events
• Ensure that the office environment supports productivity and team collaboration

Qualifications:

• At least 3 years of experience in bookkeeping or financial management
• Bachelor's degree preferred, especially in a related field
• Proficiency in accounting software such as QuickBooks
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent verbal and written communication skills
• Experience managing vendor relationships and office logistics is a plus

To apply, send a resume and cover letter to rachel@passportcamps.org.

We welcome individuals from all backgrounds to apply. Please feel free to share with someone you think might be a great fit.