What are the responsibilities and job description for the Office Administrator position at PatchPlus Consulting, Inc.?
Our Office Administrator is responsible for managing various administrative and financial tasks to ensure the smooth operation of the company. Key roles include office administration, banking, payroll, and communications. The role also entails HR responsibilities such as maintaining personnel files, overseeing onboarding for new employees, managing payroll tax information, and organizing meetings and events. Additionally, the position requires effective filing and record-keeping, both electronically and physically, ensuring that all documents are properly maintained. This role plays a critical part in ensuring financial, administrative, and HR operations run efficiently within the organization. This position is hybrid. Work from home is authorized, but there are weekly requirements to accomplish tasks in our office located in Medford, NJ. This position is part time. Required hours vary but will average approximately 15-25 hours/week.
The ideal candidate will demonstrate traits that align with PatchPlus’ guiding principles – Purpose, Proficiency and Character. PatchPlus’ purpose is to continue to make a difference to our nation’s security while providing meaningful employment to its employee owners. Proficiency defines the PatchPlus ethos where we seek to hire and develop members who possess a high degree of competence, skill and expertise. Character is the moral compass in each member that guides us to do the right things
.
Dail
y:· Process all incoming ma
il· Review, process and maintain all business expenses informati
on· Maintain payroll adjustments da
ta· Respond to all incoming emails and Teams messag
esWeekl
y:· Attend weekly calls with management sta
ff· Credit card data impo
rt· Record and deposit customer paymen
ts· Manage transfer of timecard information into various syste
ms· Reconcile timecard information with customer da
taBi-weekl
y:· Assist with payroll processi
ng· Payroll repor
tsMonthl
y:· Prepare hours reports for invoici
ng· Submit invoices in various customer syste
ms· Banking: Corporate credit card monitoring / monthly statements / employees’ cards, monthly reconciliation of statements by j
ob· Pay incoming invoic
esAs neede
d:· HR management – maintain all personnel fil
es· HR Onboarding management to include setting up and maintaining personnel data in required systems, EI-9 management and payroll tax informati
on· Organize meetings and even
ts· Electronic and hard copy filing and file maintenan
ce
Requiremen
ts:· Proficiency with Microsoft Office Suite, to include Outlook, Teams, Word and Excel and ability to learn new software and syst
ems· Excellent organizational ski
lls· Exceptional attention to det
ail· Required degrees – High School Dipl
oma· Required years of experience – 10 ye
ars
Preferred Qualificati
ons:· Associate’s degree or equiva
lent· Strong time management experience and ability to multi-
task· Excellent written and verbal communication sk
ills· Math/Accounting background prefe
