What are the responsibilities and job description for the Accounts Payable Specialist position at Path Construction?
Path Construction is growing and seeking a qualified Accounts Payable Specialist to join our organization out of our Arlington Heights, IL office to be part of the accounting team! We are a rapidly growing general contractor headquartered in Arlington Heights, IL with additional offices in Charlotte, NC; Scottsdale, AZ; Knoxville, TN; and Dallas, TX with projects throughout the United States.
About Us:
Founded in 2008, Path Construction is a Chicago based general contractor providing a vast array of construction services to multiple regions throughout the country. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not limited to: healthcare, multi-family, hospitality, education, retail, transportation, self-storage, senior living, water and waste treatment, convention centers, laboratories, correctional, and institutional. The main philosophy and strategy for the growth of our organization is to be on the cutting edge of all aspects of the construction process. Additionally, our unmatched customer satisfaction and, most importantly, the development and quality of our people drive our success. For more about us, please visit our website at www.pathcc.com.
Responsibilities:
- Process accounts payables, including but not limited to, data entry of invoices into our accounting system, matching, coding, approving, and reconciling all entries
- Set-up subcontracts and purchase orders in Job Cost System
- Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements
- Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address
- Scheduling and preparing checks
- Resolving purchase order, contract, invoice, or payment discrepancies and documentation
- Review Vendor Statements
- Ensure all Subcontractors and Supplier Invoices are processed accurately and timely
- Ensure proper matching Revenues and Expenses for all projects
- Ensure Subcontractor/Suppliers Waivers of Lien are received and correct
- Ensure Subcontractors and Suppliers are paid in accordance with contractual terms
- Ensure all Path Compliance requirements for W-9’s, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers
- Follow-up on outstanding accounts payables invoices
- Ensure good communication with Path Vendors – calls and e-mails are responded to timely
- Ensure compliance with sales and use tax regulations
- Compile information for external auditors, as required
- Ensure payment discounts are taken when appropriate
- Assist with special projects as requested
- Work well with Path Team Members to ensure company goals are met for customer satisfaction, safety, and profitability
Path Construction is looking for an Accounts Payable Specialist with the right skills and attitude with relevant experience and skills including:
- A college degree in accounting/business administration is desired, but equivalent experience will be considered
- Minimum of 2-5 years previous experience, preferably but not required in a construction project cost environment
- Strong attention to accuracy and detail
- Exceptional customer service and communication skills, communicating with all levels in the organization
- Strong PC skills including proficiency in Excel, Sage Construction CRE 300 is preferred
- Valid driver's license with positive motor vehicle record.
- Annual Salary Range: $40,000 - $70,000
- 401(k) Program
- Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance
- Company cellphone and computer
- Discretionary Year End Bonus
Salary : $40,000 - $70,000
