What are the responsibilities and job description for the Administrative Assistant position at Paths Management Services?
Description
Administrative Assistant
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 14,000 units across 13 states under management and more than 500 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.
Summary/Objective
The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.
Classification: Non-exempt (overtime eligible)
Location: Kingsport, TN
Essential functions/Responsibilities: duties include but are not limited to the following
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Administrative Assistant
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 14,000 units across 13 states under management and more than 500 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.
Summary/Objective
The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.
Classification: Non-exempt (overtime eligible)
Location: Kingsport, TN
Essential functions/Responsibilities: duties include but are not limited to the following
- Answer, screen, and transfer inbound phone calls.
- Welcoming and directing tenants with inquiries and walk-ins.
- General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
- Retrieve documents from the filing system.
- Handle requests for information and data.
- Writing correspondences to tenants, employees, and external vendors.
- Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
- Schedule and coordinate meetings for the manager/supervisor.
- Maintain office supply inventories.
- Coordinate maintenance of office equipment.
- Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
- Special projects and reporting as needed to the manager/supervisor.
- Must respect tenant’s privacy and maintain confidentiality in all aspects of the site.
- Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).
- Must have at least a High School Diploma.
- Affordable Housing experience is a plus.
- Candidate must carry a professional demeanor
- Candidates must be proficient in Microsoft Word, Excel, and Outlook.
- Yardi experience is a PLUS
- Possess a proactive and can-do attitude.
- Bilingual skills (i.e.: Spanish) are a MUST at certain properties
- Ability to work in a fast-paced environment.
- Possess strong multi-tasking, organizational, communication and analytical skills.
- Medical Insurance: 100% of medical benefits paid for employees only
- Voluntary dental and vision plan options
- Bonus Eligible
- 401(K) available plus company match
- Paid Time Off
- 12 Paid Company Holidays
- Commuter Benefits
- Voluntary short-term disability, long-term disability, life insurance, dependent coverage
- Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance
- Employee Referral Program
- Employee Assistant Program (EAP)
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
