ADMINISTRATIVE ASSISTANT - IRVINE

Function

Under general supervision of and reporting directly to Partners, serves as a confidential assistant and is responsible for performing various administrative support functions.

Duties And Responsibilities

• Responsible for the efficient, effective, and professional provision of administrative support for the partners' office activities.
• Assist with the coordination of department activities, including day-to-day and long-range schedules of meetings, conferences, and/or events
• Arrange travel and prepare itineraries
• Update calendar with travel/meeting information
• Coordinate internal meetings
• Coordinate meetings with individuals outside of the company
• Gather and organize materials for presentations, meetings, and trips
• Plan, organize, and coordinate own workload throughout the day
• Manage and maintain electronic storage and retrieval systems with minimal supervision, including confidential files
• Represent Pathway by serving as the initial contact for the Partners being supported
• Use appropriate judgment and knowledge to respond to inquiries from Pathway staff or refer to the appropriate party
• Provide general clerical and administrative support
• Prepare and process memos and letters to clients, potential clients
• Route calls to appropriate staff, check voicemail, record and distribute messages
• Provide any personal assistance the Partners may need (i.e., personal travel)
• Assist in binding, scanning, distributing, and printing materials

Supervision Received/Exercised

• Perform activities under the direct supervision of the Partners
• May manage and direct own tasks and projects with minimal or no supervision

Knowledge/Skills/Abilities

• Maintain strict confidentiality.
• Set priorities and meet inflexible deadlines using your good judgment (e.g., oversee travel for newly added/canceled meetings)
• Represent the Partners as assigned, always presenting a positive, professional image to the general public and other departments.
• Exercise independent judgment to effectively plan, coordinate, and organize various administrative support activities.
• Work independently within broad policies and procedures.
• Acute attention to accuracy and detail.
• Must be well organized and exercise clear thought processes.
• Possess excellent follow-up skills.
• Sharpened multi-tasking skills.
• Polished written and verbal communication skills in working with clients, general partners, marketing staff, legal counsel, co-workers, subordinates, and management in a clear, concise, diplomatic manner.
• Communicate with co-workers, management, and the general public clearly, concisely and diplomatically.
• Work cooperatively with others as a member of a service-oriented team.
• Proficient in Microsoft Word and able to learn new computer skills and new software easily and quickly

Benefits

Pathway offers a highly competitive salary and excellent benefits package, which includes, among other things, the following:

• Flexible work format and collaborative yet autonomous culture.
• Health insurance coverage is provided with a minimal payroll contribution.
• Observation of ~10 bank holidays per year and generous vacation accrual.
• Excellent 401(k) employer match.
• Salary considerations and level of position are based on experience.

We appreciate you responding to the application questions, which give us more information about your background and qualifications. We do not offer visa sponsorship at this time. Pathway is an equal-opportunity employer committed to a diverse and inclusive workforce.