Administrative Assistant - Medical

• 
  Position Competencies:

• 
  Know and maintain professional communication skills: verbal, written, and non-verbal communication
• Regularly manipulate spreadsheets utilizing Microsoft Excel
• Coordinate calendars, set-up and attend meetings in person and virtual (Microsoft Teams), setting agendas, etc.
• Understand and maintains the highest level of HIPAA standards
• Effectively manage a multi-line phone

• 
  Position Responsibilities:
• 
  Specific:

• 
  Support the daily administrative needs of the Department in a proactive, highly organized, detail orientated, and professional manner
• Maintain calendar scheduling both internal and external meetings, interviews, events, etc.
• Prioritize, organize, and manage assigned department tasks
• Administratively manage projects, communication with support teams, updates on task assignments and other status update management
• Compile, correlate, and produce requested reports
• Take meeting minutes, organize an distribute to attendees; track follow-up action items to resolution
• Greet Visitors or callers and handle their inquiries or direct them to the appropriate person according to their needs
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Data entry
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Complete forms in accordance with company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Conduct searches to find needed information, using such sources as the Internet.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Make copies of correspondence or other printed material.
• Learn to operate new office technologies as they are developed and implemented.
• Train and assist staff with computer usage.
• Order and dispense supplies.
• Prepare conference or event materials, such as flyers or invitations.
• Arrange conference, meeting, or travel reservations for office personnel.
• Manage projects or contribute to committee or team work.
• Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies and ensure payment has been made for it.
• Mail newsletters, promotional material, or other information.
• Take dictation in shorthand or by machine and transcribe information.

• 
  Core:

• 
  Works well independently and has strong operational skills
• Excels at customer service and has strong interpersonal skills
• Strong organizational and time management skills
• Demonstrates a positive attitude and maintains a positive corporate culture
• Communicates effectively and has strong verbal, non-verbal, and written communication skills
• Develops strong relationships with coworkers and other stakeholders
• Learns quickly and has strong problem-solving and critical-thinking skills
• Willingness to continually self-educate and grow professionally
• Prompt and regular attendance
• Assist and perform additional duties as asked or assigned

Why Work for Pathways?

• • 
    Medical Insurance for Employee and Spouse/Significant Other paid up 100% by Pathways!
• • Addition of family coverage for dependents at a fraction of the cost
• • 25K life insurance for employees 100% paid by Pathways!

• • Increasing Employee coverage or adding spouse/dependents at a fraction of the cost
• • Vision and Dental Coverage available at a low cost for employees, spouses, and family
• • 401K retirement plan with 100% match up to 4% of annual pay
• • Paid holidays
• • Ample Paid Time Off (PTO) for vacation/sick/personal days