What are the responsibilities and job description for the Corporate Legal Secretary position at Pathways Personnel?
About the Company - Our client is a renowned global law firm with an outstanding opportunity to grow your legal career. They are looking for a Corporate Secretary for their thriving Palo Alto office.
About the Role - Prepare and finalize legal documents, including proofreading, redlining, and editing drafts from dictation, handwritten notes, or oral instruction. Conduct research, compile reports, and manage information requests. Handle extensive client communication, including incoming calls, correspondence, and scheduling appointments on behalf of attorneys. Maintain and organize physical and electronic files, ensuring proper indexing and compliance with firm guidelines. Provide administrative support, including time entry, calendar management, travel coordination, and expense report preparation. Assist with business development by maintaining and updating attorney contacts in the CRM system, including resolving conflicts.
Responsibilities
- Prepare and finalize legal documents, including proofreading, redlining, and editing drafts from dictation, handwritten notes, or oral instruction.
- Conduct research, compile reports, and manage information requests.
- Handle extensive client communication, including incoming calls, correspondence, and scheduling appointments on behalf of attorneys.
- Maintain and organize physical and electronic files, ensuring proper indexing and compliance with firm guidelines.
- Provide administrative support, including time entry, calendar management, travel coordination, and expense report preparation.
- Assist with business development by maintaining and updating attorney contacts in the CRM system, including resolving conflicts.
Qualifications
- Bachelor’s degree preferred.
- 2 years of administrative experience in a professional setting; law firm experience is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn additional legal software.
- Strong time management skills and ability to work efficiently under pressure.
- Excellent verbal and written communication skills with keen attention to detail.
- Ability to work both independently and collaboratively in a fast-paced legal environment.
Salary - Up to 110K. Flexibility depending on experience.
Salary : $100,000 - $110,000
