What are the responsibilities and job description for the Office Manager/Accounts Receivable Clerk position at Patrick Allen Companies?
Position open: Immediately
Position Close: Until Filled
Salary - $17.00 - $19.00 per hour
Based upon experience
Location: 13052 Dedeaux Rd. Gulfport, MS 39503
Work Schedule:
7:30 am – 5:00 pm Monday – Thursday
7:30 am – 12:30 pm Friday
About Us:
Doorways, a division of Patrick Allen Companies, LLC, is a fast-growing, family-owned, industry-leading business committed to excellence in the garage door, and dock industry. We are currently seeking a proactive, organized, and detail-oriented Office Manager/Accounts receivable Clerk to lead our administrative operations and help keep our office running smoothly.
Job Summary:
As our Office Manager, you'll be at the heart of our workplace, responsible for organizing administrative tasks, supporting our team, and maintaining a productive, positive work environment and customer experience. This is an excellent opportunity for someone who thrives on efficiency, communication, and problem-solving.
Key Responsibilities
- Oversee daily office operations and administrative tasks
- Manage accounts receivable, including invoicing, collections, payment processing, payment terms, sales tax status and contact information.
- Monitor accounts receivable aging reports and follow up on overdue accounts
- Create and monitor accounts receivables in our Customer Relationship Management Software (CRM) as well as Accounting Software.
- Collaborate with the sales and project management team to resolve billing discrepancies
- Collaborate with team members to improve office efficiency
- Provide exceptional customer service to clients and vendors
- Assist in inventory management and office supply procurement
- Assist with month-end closing processes and financial reporting
- Provide customer service to phone in and walk in customers, utilizing Customer Relationship Management Software (CRM) as necessary
- Coordinate meetings, appointments, and travel arrangements
- Support HR tasks such as onboarding, timekeeping, and maintaining personnel records
Education/Experience:
- Must have a high school diploma or equivalent.
- Associate or bachelor's degree in business administration or related field, preferred but not required.
- Proven experience in office management or administrative roles
- Strong organizational skills
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Must be proficient in Microsoft Office.
- Quickbooks Online knowledge is a plus.
Benefits:
- Company supplemented health insurance, after ninety (90) days
- Vacation after one (1) year
- Sick Time after ninety (90) days
- Paid Holiday (7 per year) after ninety (90) days
Why join us?
- Supportive and collaborative team environment
- Opportunities for professional growth
- Competitive pay and benefits package
Salary : $17 - $19
