What are the responsibilities and job description for the Office Manager position at Patriot Cdjr of Sturgeon Bay?

Office Manager

Office Manager provides sales and expense analyses for all departments. Represents the financial condition of the dealership, develops controls necessary for the proper conduct of the business, and maintains accurate records. This position interacts daily with Accounting Associates, Management team members, Sales and Service associates, support staff and customers, just to name a few.

Job Responsibilities :

The Office Manager reports to the Controller, Corporate CFO, and Assistant CFO. The Office Manager supports the entire accounting function and financial reporting for our dealership. This position will work closely with Management and other departments to help ensure harmonious and productive operations, which will help maximize the success of the dealerships. Successful candidates must be able to maintain excellent business relations with customers, both internally and externally. Candidates will also be expected to help develop and motivate accounting associates to ensure that performance metrics are being met or exceeded.

Daily Duties :

Upload positive pay from each store into Amegy’s banking system
Complete research, review and resolution to daily Positive Pay Exceptions
Post funding notices and pull funded deals for title clerks
Complete review of all daily disbursements prior to signing
Posting of corporate credit card receipts
Supervise all daily processes of the Accounting office
Supervise Accounting staff
Assistance in staff coverage of the Accounting Office (when needed)

Weekly Duties :

Weekly approval of Accounting timecards

Send contracts-in-transit listing out to Finance areas

Monthly Duties :

Reconcile corporate credit card statement

Send Used Vehicle Inventory Schedule to Used Car Mgr / Director

Complete County Vehicle Inventory Tax Report and Payment

Complete statistical data memo forms for manufacture financial statements

Assist with month-end duties at the direction of the Controller

Assist with miscellaneous projects as assigned by the Controller

Other essential responsibilities :

Prepare complete financial statements and submit to the manufacture and management in accordance with established timeframes.

Interpret and analyze financial statements.

Keep the General Manager informed on the trends and cash needs of the business.

Develop and maintain an effective cash management system.

Manage the day to day accounting operations of the store to ensure that all transactions are recorded in compliance with dealership accounting processes and policies.

Close the books accurately each month.

Prepare and submit required statements and reports.

Manage and safeguard the stores assets and ensure that internal controls are in place.

Assist department managers in reading and interpreting their financial reports and in creating action plans needed to improve their operation.

Respond to request for information and assistance in a timely manner.

Work with General Manager to improve revenue or reduce expense in order to meet or exceed budget and grow the business.

Work with staff to ensure that corporate initiatives are attained.

Requirements :

Bachelor's Degree - Preferred

Minimum 3-5 years automotive dealership accounting experience

Extensive knowledge of CDK / ADP and / or Reynold and Reynolds software

Extensive knowledge of manufacture, bank, and floorplan reconciliations

Extensive knowledge of accounting schedules / controlled accounts / general ledger

Extensive knowledge, and proficiency, in the use of Microsoft Excel and Word

Working knowledge of dealership financial statements

Working knowledge of dealership accounting month-end close

Working knowledge of state sales and tax returns

Working knowledge of most accounting office positions

Working knowledge of positive pay

Supervisory experience

Strong work ethic / attendance accountability

Strong process improvement involvement(problem / resolution)

Ability to explain technical financial information in an understandable manner

Excellent communication skills

Physical Demands

Prolonged periods of sitting at your desk and working on a computer.

Must be able to lift up to 15 pounds at times.

BENEFITS

Our comprehensive benefits package includes medical, vision, and dental insurance, a 401(k) plan, paid time off (PTO), bonuses, and holiday pay.

ABOUT US

Discover a career at Patriot Motors, the premier locally owned and operated auto dealership in the heart of the Midwest, where excellence defines our every endeavor. We pride ourselves on creating a supportive and dynamic workplace where every team member can thrive and grow professionally. Our training program equips team members with advanced tools and systems, empowering them to enhance customer experiences and streamline operations seamlessly.

As part of our team, you'll enjoy competitive compensation packages, comprehensive insurance benefits, and abundant opportunities for professional growth. Join us at Patriot Motors and be part of a team that values excellence, community impact, and continuous improvement.

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