What are the responsibilities and job description for the Office Manager position at Patriot Mechanical?
Job Summary:
-We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager is responsible for overseeing the day-to-day operations of the office, providing administrative support to employees, and ensuring a positive and productive work environment. Knowledgeable in HVAC industry/Service Titan CRM is a huge plus.
Responsibilities:
- Manage the front desk, answering and directing phone calls, and greeting visitors in a professional manner.
- Provide administrative support to employees, including preparing and maintaining documents, spreadsheets, and reports.
- Assist with human resources tasks, such as onboarding new employees, managing employee records, and handling benefits.
- Manage vendor relationships, ensuring timely delivery of goods and services.
- Oversee scheduling and calendar management, ensuring that meetings and appointments are properly booked.
- Supervise office staff, providing guidance and support as needed.
- Maintain accurate and up-to-date records, including inventory, accounts payable, and accounts receivable.
- Utilize QuickBooks to manage financial transactions and reports.
Skills:
- Proven administrative skills, with experience in an office setting.
- Excellent phone etiquette and customer service skills.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Experience with scheduling and calendar management.
- Strong supervisory skills, with the ability to lead and motivate a team.
- Budgeting experience, with the ability to manage expenses and track financial performance.
- Knowledge of human resources principles and practices.
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
- Microsoft Excel (Some Knowledge)
Ability to Commute:
- San Rafael, CA 94901 (Required)
Ability to Relocate:
- San Rafael, CA 94901: Relocate before starting work (Required)
Work Location: In person
We encourage candidates who are passionate about creating an efficient workplace to apply for this exciting opportunity.
Job Type: Full-time
Pay: $25.00 - $33.00 per hour
Benefits:
- 401(k) matching
- Life insurance
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Work Location: In person
Salary : $25 - $33