What are the responsibilities and job description for the Office Manager position at Patriot Services?
Are you interested in working with a great team where you will be appreciated? Would you like to earn extra commissions and always have a career path to your next raise? Patriot Services is a fast-growing company driven by integrity and quality workmanship. We are looking to hire quality individuals who are eager to learn and improve their skills.
You are the best and you want to join a team that appreciates you, where you can create your own opportunities. At Patriot Services our technicians are treated as valuable, serious HVAC professionals.
We are looking for someone interested in a long-term opportunity to advance with a growing company. If you are interested, please APPLY now.
Summary :
The Office Manager provides administrative support to their branch including the General Manager, Branch Manager, Operations Manager, and field employees. This position acts as a liaison between Branch Support departments such as Accounting, Marketing, etc. and the local Branch.
Essential Job Duties :
- Oversees the work of office employees to ensure they follow operating procedures for capturing accurate information and gives reports to the management
- Reporting office progress to senior management and working with them to improve office operations and procedures
- Partners with the Human Resources team to apply company policies and assist in onboarding new employees
- Completes general office duties including billing, filing, printing, and scanning documents
- Informs management of “key customer issues” including dissatisfaction, perceived lack of response, etc.
- Processing payments, invoices, income and receipts and entering data into accounting software
- Approving vendor invoices
- Administering payroll approvals
- Managing employee expense claims
- Helping the Accountant with administrative duties and preparing yearly accounts
- Supports daily, monthly, and quarterly branch deadlines
- Supports special projects and other documents in support of company objectives
Other Duties :
Our Rewards :
Knowledge, Skills, & Abilities :
Minimum Qualifications :
Preferred Qualifications (not required) :
Physical Demands :
Patriot Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
