What are the responsibilities and job description for the Grant Coordinator position at Patterson Family Foundation?
Job Description Summary
The Grant Coordinator will play a vital role in assisting the Director of Programs by supporting all phases of the Foundation's Individual Pediatric Medical Grant Program. This individual will work closely with families, healthcare providers, and community organizations to ensure a seamless application and grant process. They will be responsible for reviewing and processing grant applications, guiding applicants through the process, and coordinating with the clinical decision committee. Additionally, the Grant Coordinator will work closely with the Director of Programs to collaborate with internal finance teams to facilitate grant payments and financial reporting, while also fostering relationships with pediatric healthcare partners to strengthen the Foundation's impact.
Job Description
Essential Functions
Grant Application Review & Case Management
Serve as a point of contact for applicants, assisting families and providers through the medical grant process.
Assist with the day-to-day management of the grant application process, including reviewing individual medical grant applications for completeness and accuracy and ensuring all required documentation is submitted.
Guide applicants through the process, providing clear communication and support at each stage.
Prepare complete and organized grant requests for review by the clinical decision committee.
Grant Administration & Financial Coordination
Work closely with the Director of Programs and the finance team to process grant payments and track financial reporting.
Maintain accurate records of grant disbursements within the grant tracking software and ensure compliance with financial policies.
Stakeholder Engagement & Relationship Management
Build and maintain strong relationships with pediatric healthcare providers, community organizations, and other key partners.
Serve as a liaison between the Foundation and medical professionals to streamline the application and approval process.
Represent the Foundation at relevant community events.
Program Monitoring & Evaluation
Track grants to assist in measuring the impact of funding on recipients.
Provide administrative support for the program, including generating reports, creating correspondence, and preparing meeting materials.
Assist in preparing reports and presentations for the Director of Programs and Board of Directors.
Personal Attributes
Strong attention to detail to ensure accuracy in grant applications and reporting.
Ability to navigate sensitive situations with compassion and professionalism when working with families in need.
Excellent verbal and written communication skills, capable of explaining complex processes clearly.
Highly organized with the ability to manage multiple cases and deadlines simultaneously.
Collaborative and team-oriented, working effectively across departments and with external partners.
Skills & Experience
Experience in case management, social work, nonprofit grant administration, or a related field.
Detail-oriented with experience in data entry, record-keeping, or administrative coordination.
Familiarity with healthcare systems, insurance, or medical billing processes preferred.
Strong relationship-building skills with medical providers and community organizations.
Ability to analyze applications and documentation for completeness and compliance.
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