What are the responsibilities and job description for the KUMC School of Nursing Grant Program Coordinator position at University of Kansas Medical Center?
Description
Key Roles and Responsibilities
Recruitment of Clinical Sites
Coordinate with PD / PIs for recruitment of clinical sites for program participation.
Facilitate MOA / Letters of Support for newly recruited academic-clinical partners.
Program Outreach and Marketing
Actively coordinate with the SON Marketing Manager to market the program to internal and external constituents.
Create, track, submit and manage news brief submissions.
Collect and share spotlight stories on awarded students, preceptors and faculty featuring the grant program and highlighting the grant award sponsor.
Maintain a distribution list of professional nursing organizations for program outreach and marketing.
Communications
Manage communications and timelines for evaluations of academic-clinical partners and preceptors.
Communicate with preceptors on preceptor training.
Communicate with the Office of Student Affairs and Enrollment Management (OSAEM) to facilitate timely scholarship application communication with students each semester.
Maintains meeting agendas / minutes, distributes to collaborators.
Communicates with project team regarding team planning meetings, applicant review.
Logistics
Manage, create, and edit the scholarship award application for applicants in REDCap.
Maintain list of applicants and awardees for each semester.
Maintain online database about grantees, based on sponsor requirements.
Schedule and staff all meetings associated with project(s) (e.g., Team meetings, Advisory Council meetings, recruitment meetings with academic-clinical partners, others as needed).
Arrange on-site and virtual visits with project team and academic-clinical partners including hotel reservations, on-site meeting agenda, virtual meeting invites.
Coordinate purchasing for Grant programs and participate in monthly budget meetings.
Attend all sponsor Technical Assistance meetings.
Ensure preceptors are receiving preceptor gifts, according to gifting schedule.
Reporting
Manage and document the grant milestone activities progress and completion with attention to deadlines.
Coordinate with PD / PIS on the completion and submission of required sponsor reports :
Quarterly Reports
Non-Competing Continuation Reports
Annual Performance Reports
Required Qualifications :
Education :
Bachelor’s Degree. Related professional-level work experience may be substituted for degree on a year-for-year basis.
Work Experience :
One (1) year of related professional-level work experience.
Preferred Qualifications :
Work Experience :
Previous work experience in a School of Nursing or academic setting.
Experience in leading or managing a grant-funded program, including responsibility for oversight of program objectives, budget management, compliance with funding requirements, and reporting outcomes.
Experience with Redcap, Qualtrics, Microsoft Office, Zoom, Teams.
Experience working with faculty, administrative staff and students.
Experience working independently.
Skills :
Strong organizational, multitasking, and communication skills.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Documents : Resume / CV
Cover Letter
Comprehensive Benefits Package :
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
Employee Type : Regular
Time Type : Part time
Rate Type : Hourly
Compensation Statement :
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range : 26.13 - $39.20
Minimum
26.13
Midpoint
32.67
Maximum
39.20
Salary : $26 - $39
