What are the responsibilities and job description for the Project Coordinator position at Paul Davis in Cleveland Metro?
WHO WE ARE:
Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the U.S. and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. If you are ready to take your career to the next level and you meet our qualifications, we would like to speak with you! For more information, visit Cleveland-metro.pauldavis.com.
JOB SUMMARY:
Responsible for administering and organizing projects while supporting teammates. Responsible for scheduling and billing jobs, clerical and project-based work, and supporting managers and staff day-to-day duties. Can think quickly but in a controlled manner while interacting in a one-on-one or group setting. Shows pride upon project completion while providing exceptional customer service representing the Paul Davis brand.
ESSENTIAL FUNCTIONS:
- Monitor and ensure client requirements are followed.
- Review and validate initial field documentation.
- Confirm budget and work orders before the start of projects.
- Ensures compliance with standards and regulations.
- Seeks partnerships to improve performance with vendors and tradesmen.
- Negotiate profitable agreements with external vendors, contractors, and critical subcontractors.
- Inform key stakeholders of the project’s status by producing regular progress reports.
ESSENTIAL FUNCTIONS CONT’D:
- Clarify the scope with project managers to produce an accurate list of project specifications, including manual labor needs and necessary materials.
- Ability to recruit and manage sub-contractor networks.
- Complete and review job file documentation for final upload and audit process.
- Responsible for educating the customer on products or services and effectively articulating the use and need.
- Assisting in day-to-day operations.
- Assist other departments as needed.
REQUIREMENTS:
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (i.e., Outlook, Word, Excel).
- Sound planning, attention to detail, and organizational skills.
- Experience with writing estimates, job file processes, and quality assurance is a plus.
- Valid driver’s license and background check with a clean record.
- Successful at working in a fast-paced, team-oriented office environment.
- High School Diploma or GED required.
- 2 years of administrative or office-related experience required.
