What are the responsibilities and job description for the Department Assistant position at Paul Hastings LLP?
Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
We have an opening for a Department Assistant.
The Department Assistant performs administrative duties in support of their department.
In this capacity, the Department Assistant will:
- Support a team of attorneys and administrative professionals with daily tasks;
- Liaise with internal resources to complete projects and tasks;
- Provide administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements;
- Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system;
- Perform data entry in various databases and applications; proofread and edit entries as appropriate;
- Work overtime as required; and
- Handle additional related projects as assigned.
Proficiencies:
- Advanced proficiency in rules of English grammar, spelling and punctuation;
- Fundamental proficiency in MS Word, and document editing/comparison applications;
- Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications;
- Fundamental proficiency in MS Excel and spreadsheet/database applications;
- Fundamental proficiency in MS PowerPoint and presentation applications; and
- Fundamental proficiency in the operation of office equipment, such as copiers, scanners.
Qualifications:
- High school diploma (required); Associates degree or Bachelor's degree (preferred);
- At least 1 year of administrative support experience (preferred); and
- At least 1 year of experience in a professional services or legal environment (preferred).
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:
- Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
- Flexible Spending Account and Health Savings Account
- Healthcare Concierge and Advocacy
- Lifestyle Spending Account
- Voluntary 401(k) Plan and Profit Sharing
- 10 Paid Holidays per year and a generous PTO Program
- Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
- Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
- Retirement Plan Consulting
- Anniversary Bonus Program
- Professional Development Programs
- Transportation and Commuter Benefits
- International Travel Insurance
- Auto/Home/Pet Insurance
- Prepaid Legal Insurance
- Employee Discounts
- And More!
The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.
Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
