Scheduling Coordinator

Paver Mac specializes in the installation of brick pavers, travertine and hardscapes. We are a family owned company and have been in business for over 17 years. We pride ourselves on honesty and integrity.

Duties and responsibilities in our scheduling department:

- Answering the phone for customers and suppliers, transferring calls to the correct department, and scheduling appointments for sales reps when needed.

- Schedule in house crews and subcontractors for upcoming jobs, keep track of status of current jobs, completed jobs and punch outs.

- Coordinate with manufacturers with shipping dates and current shipping statuses

- Coordinate with homeowners/community managers/or other trades for ordering material dates, initial shipping dates, possible rescheduling of shipping dates and start/end dates

- Create documents, maintaining database, sending memos and emails.

- Collecting, filing and organization office documents

- Monitoring inventory

- Transcribing or taking notes during production meetings and writing memos and/or agendas

- Make sure all required paperwork is filled out correctly before giving it to the in house crews or subcontractors

- Working hand-in-hand with the ordering department on current and future jobs

Desired Skills and Qualifications:

Job Type: Full-Time Monday through Friday

- High school diploma or GED a plus

- 1 years of office administration experience, construction or trades-related a plus

- Computer skills in Google Products such as GMail, Google calendar, and Google Drive, Microsoft Word and Excel Required

- Trello Database knowledge is a plus

- Strong work ethic - reliable, highly motivated and willing to do what it takes to get the job done right

- Excellent communication abilities, including speaking, writing and active listening

- Effective organization and time management skills, like prioritization, multitasking and planning

- Great customer service skills, including a personable and positive attitude

- High typing and writing accuracy

- Problem-solving, critical thinking and decision making abilities

- Serve as a multitasking team player that works well with others in a fast paced and high energy environment with the ability to also work alone with little-to-no supervision

- Keen attention to detail, with the ability to recognize discrepancies

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Construction: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Relocate:

• Venice, FL 34285: Relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $18 - $20