Office assistant

Office Assistant

Company Overview

Payne Cole Designs is a premier luxury design and architecture firm with offices in Whitefish and Missoula, Montana, as well as Park City, Utah. Our team of highly skilled and collaborative professionals blends cutting-edge technology with creative vision to craft exceptional residential and commercial spaces in Montana, Park City, Jackson Hole, and beyond.

Position Overview

Payne Cole Designs is seeking a proactive and detail-oriented Office Assistant to join our team in Missoula, Montana. This full-time, on-site role is essential in ensuring the seamless operation of our office by providing administrative support, managing office resources, coordinating schedules, and delivering outstanding customer service.

Key Responsibilities

• Provide administrative support to the team, including scheduling meetings, managing correspondence, and organizing documents.
• Oversee office operations, including maintaining supplies, equipment, and vendor relationships.
• Greet and assist clients, guests, and team members with professionalism and a high level of service.
• Maintain office organization and workflow to support a dynamic and fast-paced environment.
• Assist in coordinating travel, events, and project logistics as needed.
• Support general office functions, including filing, data entry, and record-keeping.

Qualifications

• Strong written and verbal communication skills.
• Previous experience in administrative support, office management, or a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent customer service skills with a friendly and professional demeanor.
• Highly organized with strong attention to detail.
• Ability to multitask and thrive in a fast-paced environment.
• Knowledge or interest in the design and architecture industry is a plus.

Education & Experience

• High school diploma required.
• Associate's or Bachelor's degree preferred but not required.