Accounting Specialist

TITLE: ACCOUNTING SPECIALIST

DEPARTMENT: Business Services

QUALIFICATIONS:

1. Possess a high school diploma or equivalent.
2. Possess or have the ability to obtain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card within forty-five (45) days of employment.
3. Possess a valid Arizona Driver’s License.
4. Five years’ experience in Accounting or Bookkeeping is preferred.
5. Any combination of training and experience that could likely provide the required knowledge, skills and abilities.

JOB GOAL: 

The Accounting Specialist performs a variety of bookkeeping, and accounting type work in accounts payable, accounts receivable, purchasing, audits, grants, inventory, payroll, School Facilities Oversight Board (SFOB) application follow-up, and fixed assets.

PERFORMANCE RESPONSIBILITIES:

The following tasks are essential for this position.  This list is not inclusive of all responsibilities.  Individuals may not perform all of these tasks, or may perform similar related tasks not listed.

1. Complies with all HIPAA and FERPA related confidentiality requirements.
2. Develops positive relations with students, parents, school staff and the public.
3. Assists employees and vendors with questions and/or concerns. 
4. Performs reconciliation of vendor statements as well as the preparation, input, and payment of invoices.
5. Exhibits a high level of ethical behavior and confidentiality.
6. Establishes and maintains a good rapport with students, employees, community members and vendors.
7. Maintains appropriate records such as vendor registration and bidders’ list. 
8. Assists with annual inventory of district fixed assets in accordance with laws, policies, regulations, ensuring update of asset details and location in the financial system.  
9. Maintains vendor files, including tracking W-9 compliance and input. 
10. Researches and resolves staff and vendor inquiries/disputes.
11. Calculates, prepares, submits, and records receivable invoices.  Follow-up on unpaid invoices.
12. Submits voucher information (payroll and accounts payable) to the Board for approval.
13. Submits student activities financial information to the Board monthly.
14. Performs accounts receivable processes including invoice processing, payment processing , deposits, and follow up on unpaid invoices.  
15. Trains staff at sites and departments that interact with business services.
16. Performs other related duties as assigned.

MINIMUM KNOWLEDGE, SKILL AND ABILITY:

Knowledge of:

1. District policies, operations and organization.
2. Interpersonal skills including tact, courtesy, and diplomacy.
3. Communication (telephone, email, etc.) etiquette.
4. Office equipment, procedures, practices and equipment, including computers and related Google Suite (Google Forms, Sheets, Docs, Calendar, Slides) applications.
5. Accounting and bookkeeping procedures with a strong focus on MS Excel. 
6. Elements of inventory, payroll, purchasing, benefits and accounts payable.

Skill and Ability to:

1. Work cooperatively with others.
2. Establish work priorities to meet schedules and timelines.
3. Maintain files, records and reports.
4. Operate modern office equipment including personal computers and related software.
5. Maintain a calendar of appointments.
6. Type a minimum of 50 WPM.
7. Process administrative details using independent judgment.
8. Make arithmetic calculations quickly and accurately.
9. Understand and explain financial data.
10. Provide excellent customer service.

Physical Requirements and Working Conditions: 

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Requires vision (which may be corrected) to read small print.
2. Requires the mobility to stand, stoop, reach and bend.
3. Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.  
4. Performs work which is primarily sedentary.
5. Is subject to inside environmental conditions.
6. May be required to work at a video display terminal for prolonged periods.

REPORTS TO: Director of Business Services

EVALUATION: Performance of this job will be evaluated annually by the Director of Business Services in accordance with the provisions of Governing Board policy for evaluation of classified personnel.

TERMS OF 

EMPLOYMENT: 12 Months

SALARY: Salary for the position is set according to the Classified Salary Schedule determined by the Governing Board.

Column I

FLSA STATUS: Non Exempt

Salary : $20 - $23