What are the responsibilities and job description for the Receptionist position at PayU?
About the role
As a receptionist you will be responsible for managing daily office operations, ensuring the efficient handling of phone calls, visitors, and office supplies, and coordinating internal and external messenger services. You will play a key part in maintaining the smooth functioning of the office, supporting various administrative tasks, and facilitating interactions between employees, suppliers, and visitors.
What you will do
Oversee and manage the digital signature process for LATAM.
Coordinate and manage travel arrangements, including booking tickets and hotel accommodations for employees.
Sort and distribute incoming and outgoing company mail and packages.
Answer and direct incoming phone calls in a timely and professional manner.
Greet and assist visitors, including suppliers and non-PayU employees, ensuring their visit is well-managed and directed appropriately.
Digitize and manage documents related to reception functions for proper record-keeping.
Supervise and control non-employee access to the office, ensuring proper security protocols are followed.
Maintain communication and a good working relationship with the building’s administration.
Place orders for necessary office supplies and cleaning services.
Manage and organize documents related to the reception and office operations.
What you need to succeed
2-3 years of experience as a receptionist or administrative assistant.
Technician, technologist, or in the process of completing a degree in administrative areas.
Intermediate Excel skills for managing office tasks.
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
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