Project Coordinator

The Project Coordinator is a creative, self-motivated team player who is detail oriented, possesses strong communication and problem-solving skills, and who enjoys working in a fast-paced, deadline-oriented environment. The Project Coordinator requires excellent organizational skills and ability to work under the pressure of multiple deadlines. Ability to plan and prioritize tasks and the ability to manage multiple concurrent projects and individuals. He or She will be responsible for organization and implementation of PBK standards and procedures.

• Coordinate OAC meetings, agendas, meeting minutes, Friday reports and action items for major projects.
• Assist Project Team with Bidding/Proposal Materials (Advertisements for Proposals, Proposal Documents, Recommendation Letters, Bid Tabulations, etc.).
• Prepare AIA Contract Documents.
• Assist Project Managers with obtaining and tracking TDLR, City, County Permits & Applications.
• Coordination and tracking of all Project Documents (Submittals, Change Orders, Pay Applications, Clarifications, Change Proposal Requests, Construction Change Directives, Allowances, Warranty).
• Create Brochures and other Marketing Materials for School Tours, Community Meetings, etc.
• Assist team in developing architectural and project write ups for marketing purposes.
• Assist project team in long range facilities master planning and facilities assessments.
• Maintain project schedules and directories.
• Coordinate use of Project Management Software.
• Communicate directly with Owners, Contractors, Consultants, and Vendors.
• Assist Project Managers with Project Closeout document management (as-built conditions, warranties, release of liens, Substantial Completion Certificates, final certification for payment, etc.).

• Bachelor’s Degree strongly preferred.
• Professional Background in Project Management, Marketing, Architecture, Engineering, Construction, Design, Graphics or Business strongly preferred.
• Previous experience in a professional services firm (architecture, engineering, construction) is strongly preferred.
• Proficient in Adobe Creative Suite and Microsoft Office Suite.
• Proficient in Smartsheet, Bluebeam, Newforma, Prolog AutoDesk Build, PlanGrid, Procore, Projectmates, ProjectSight (and/or other project management software) preferred.
• LEED accredited, a plus but not required.
• Excellent verbal and written communication skills.
• Must possess the ability to interact and represent the firm well with clients, consultants, vendors and external organizations on behalf of the senior management team.
• Ability to work and effectively communicate with all levels in and outside the organization.
• Strong attention to details, including proofreading.
• Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines.
• Exceptional customer service skills.