Event Manager

Position Summary

Peachtree Catering, the premier catering company of Greater Philadelphia, seeks exceptional Event Managers to hire as we embark on our 2025 season. Qualified candidates will possess a friendly demeanor,  innate sense of hospitality, strong leadership skills, attention to detail, and effective time management. Event Managers are responsible for overseeing all aspects of the event day, including managing FOH employees, working in tandem with the Event Coordinator, supporting the BOH and Facilities team, overseeing vendors, and providing excellent hospitality to the client and their guests. Our EMs are integral to the success of our events and are expected to be professional and polished at all times.

This position is part-time. Weekend availability is required as the majority of our events are weddings and special events. EMs are expected to work 1-2 events per week with the option to work up to 4 shifts per week during our busy months (May/June/August/September/October). In addition to the event day (10 hour shift; onsite), EMs are required to properly prepare for events and submit event paperwork and recaps (appx. 2-3 hours per event; WFH). Our Event Managers enjoy an excellent hourly wage and award-winning Peachtree cuisine. This is a rewarding opportunity for motivated candidates!

Responsibilities

• Communicate via email and phone with Staffing Department, Event Coordinators, FOH event staff, vendors and other necessary departments prior to event and on event day
  • Download and use scheduling app to request and manage your schedule
• Manage FOH staff while overseeing all other aspects of the event
• Opening and closing duties based on venue protocol
• Greet clients/VIPs and their guests; provide excellent customer service and exquisite hospitality, while providing delicious cuisine and a 5-star experience
• Facilitate event-day meetings and check-ins with Event Coordinators, FOH team, Event Chef, Facilities, vendors, and clients; delegate tasks throughout the day as necessary
• Lead the FOH team (10-20 employees)  in event setup based on BEO and SOS
  • Reception/Ballroom, Cocktail Hour Spaces, Bars, Ceremony, Bathrooms, Suites, Outdoor spaces, etc.
• Point of contact for vendors on event day
• Maintain timeline and communicate all changes to necessary parties
• Point-person on reception floor during serve out
  • Direct and oversee serve out, ensuring guests receive the proper dish and address any issues as needed
  • Constant communication with expo (EC) and kitchen staff
• Effectively communicate with Peachtree team via walkie talkie
• Linen, equipment and rental management on event day
• Plan and execute for a quick breakdown/flip; oversee reception flip, truck packout, venue cleaning, etc.
  • Responsible for making sure that all closing and cleaning duties are completed by Peachtree team (FOH/BOH/Facilities); event space is ready for next day
• Oversee bartenders’ liquor packout; inventory all liquor on provided sheet
• Pre-Event Prep
  • Review BEO, floor plans, and other event documents and emails from Staffing Manager and Event Coordinator
  • Create and submit an SOS in advance of event day; includes set-up assignments, table assignments, station assignments, greeters, a timeline, and FOH call outs
• Post-Event
  • Fill out event recap and employee evaluation forms
  • Available for email/call with Staffing Manager/HR/EC to address any major issue

Qualifications

• 2 years of FOH experience working in banquets and events, preferably in both an on-premise and off-premise capacity
  • 1 years of managerial or floor captain experience
  • Experience with timeline coordination & execution, event set up/breakdown, venue management, equipment & rental inventory,  buffet & plated dinner service, vendor communication and beverage management
• Excellent time management, attention to detail and follow-up skills are required 
• Comfortable leading a team of 10-20 FOH event staff from setup to breakdown
• Quick, effective problem solving abilities; calm under pressure
• Reliable transportation (personal vehicle, public transportation, rideshare, etc)
• Open weekend availability is essential
• Excellent verbal and written communication skills
• Access to a computer & the internet
• Polished, professional appearance and demeanor
• Fine dining and hospitality experience a plus
• Not required but a preferred:
  • RAMP certification
  • SafeServe certification
  • First Aid/CPR/AED certification,
  • Wine expertise, bartending training, and food & beverage knowledge

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Who We Are

Stone Soup, Inc., is dedicated to setting new standards in service, cuisine and employment experience. Our goal is to collaborate with talented hospitality professionals and offer opportunities to learn and grow within the industry. As part of that goal, we perform off-premise catering throughout the tri-state region as Peachtree Catering. Our exclusive venues include: Pomme, an 8000-square-foot contemporary clubhouse in Radnor on Philadelphia’s Main Line; Parque, a beautiful mansion in Ridley Creek State Park in Newtown Square; Portico is an enchanting venue at a Victorian mansion in Philadelphia; The Willows is an elegant venue in a scenic park on Philadelphia’s Main Line. We are always in search of new opportunities. We seek inspired candidates who are passionate about food and the guest experience.