What are the responsibilities and job description for the Marketing Project Administrator position at Peachtree Catering and Events?
Position Summary
Peachtree Catering & Events, the premier catering and events company in Greater Philadelphia, is seeking a highly organized and detail-oriented Marketing Project Administrator to support our growing marketing initiatives. This role is ideal for a motivated self-starter with strong administrative and organizational skills who is eager to contribute to marketing strategy, brand management, and creative execution.
As a key member of the marketing team, the Marketing Project Administrator will assist in tracking projects, organizing digital assets, coordinating vendor relationships, and ensuring brand consistency across all platforms. This role is an exciting opportunity for someone who wants to grow within the company and eventually contribute to marketing trends, new initiatives, and high-level company-wide communication.
Responsibilities
Project Coordination & Organization
- Track all marketing projects and maintain a marketing calendar for meetings, deadlines, and tasks.
- Organize and tag assets within Air (our digital asset management system) for easy access across teams.
- Implement brand standards for email signatures, collateral, and client-facing materials.
- Support marketing initiatives by assisting with advertising contracts, analytics tracking, and content updates.
Content & Collateral Management
- Assist in updating and editing menus, booklets, and marketing collateral to reflect brand standards.
- Maintain photo galleries and ensure tasting menus align with upcoming photography needs.
- Signage of menus on buffets and stations
- Managing and maintaining website updates, as needed
- Communicate with the sales and culinary teams to align marketing efforts with menu updates.
Purchasing & Venue Upgrades
- Track and manage vendor relationships for venue furnishings, signage, serving pieces, and decorative elements (including certain pieces for stations).
- Maintain a spreadsheet of purchases, including where items were sourced and pricing history.
- Research and coordinate venue furniture and fixture upgrades in collaboration with leadership.
Analytics & Reporting
- Track and report on marketing analytics, including Instagram, WeddingPro, Zola, Google, and website performance.
- Monitor advertising contracts with partners like Philly Mag, WeddingPro, and Zola.
Team & Communication Support
- Facilitate monthly marketing meetings with team supervisors to gather cross-departmental needs.
- Assist in merchandising efforts, including vendor outreach and pricing research.
- Work closely with the IT team to address tech and security concerns related to marketing systems.
Qualifications
- Strong organizational and project management skills with keen attention to detail.
- Ability to track multiple projects and deadlines while maintaining clear communication with stakeholders.
- Experience with content editing, digital asset management, and branding is a plus.
- Proficiency in Google Suite, spreadsheets, and marketing analytics platforms.
- Proficiency with In-Design, Photoshop, and other Adobe Suite applications.
- A curious and proactive mindset—excited to contribute new ideas and problem-solve.
- Excellent verbal and written communication skills.
- Prior experience in marketing, project coordination, or administrative support is preferred.
