What are the responsibilities and job description for the Procurement Specialist position at Peachtree Hotel?
The Procurement Specialist supports the Peachtree Group and its respective operating companies by managing day-to-day purchasing activities, ensuring cost efficiency, and maintaining high standards for vendor compliance. This role is vital in optimizing procurement processes, coordinating capital expenditure projects, and contributing to the overall success of the organization's supply chain operations.
Role and Responsibilities
Responsibilities are listed in order of importance, with an approximate percentage of total time spent on each function.)
- Purchasing Operations (50%)
- Process purchase orders and capital expenditure requests accurately and efficiently.
- Ensure proper approvals are obtained and workflows are completed promptly.
- Assist with vendor onboarding and ensure compliance with company policies.
- Monitor procurement workflows and maintain consistent communication with internal stakeholders.
- Inventory Support (20%)
- Participate in inventory audits for F&B, operational supplies, and capital assets.
- Maintain accurate record-keeping and compliance with inventory policies.
- Reconcile inventory discrepancies to ensure accurate reporting.
- Vendor Management (10%)
- Build and maintain relationships with vendors to secure competitive pricing and ensure quality standards.
- Track vendor performance using scorecards and recommend improvements as needed.
- Resolve order discrepancies or delays through effective communication.
- Project Coordination (10%)
- Collaborate with the procurement team and other departments to ensure successful execution of renovations, new openings, and transitions.
- Provide timely updates on project statuses to stakeholders.
- Cost Control and Analysis (5%)
- Support data collection and reporting for budget forecasting and expense tracking.
- Analyze purchasing trends to identify cost-saving opportunities.
- Ensure invoices and purchase orders are reconciled accurately.
- Process Improvements (5%)
- Identify opportunities for enhancing procurement processes, tools, and systems.
- Implement initiatives to improve efficiency and support organizational goals.
Qualifications
Familiarity with procurement or inventory management software (preferred).
