What are the responsibilities and job description for the Executive Assistant position at Peak Associates Limited?
Established Food Manufacturer is seeking a proactive and experienced Executive Assistant to support a small team of Senior Level Executives. The Executive Assistant is responsible for providing a full range of administrative support and will be critical to maintaining organization, priorities and optimal business practices. The ideal candidate demonstrates a strong sense of priority, anticipates the needs of others, is detailed and has exceptional communication skills.
Responsibilities Include :
- Maintaining executives’ calendars and gatekeeping, including adding events, rescheduling appointments, and providing daily briefings
- Preparing and maintaining expenses (business and personal) and credit card reconciliations
- Arranging complex travel itineraries and accommodations
- Preparing and distributing agendas, meeting minutes, and additional communication
- Coordination of meetings and functions, including arranging facilities / catering, meeting materials and any necessary travel arrangements.
- Controlling the flow of documents requiring delegation, execution and / or approval
- Maintaining and organizing contacts and files
- Completing special administrative tasks and assignments on an ongoing basis
- Email management –field emails and respond to / execute urgent matters
- Provide assistance / flexibility and assume cross functional duties for other team members as requested.
Key Attributes & Experience :
