What are the responsibilities and job description for the Project Coordinator position at Peak Utility Services Group?
Superior Pipeline Services (SPS) provides turnkey utility infrastructure construction for natural gas distribution, maintenance and Hydro excavation. With our multiple locations, safety commitment, and expert workforce, we deliver unparalleled quality around-the-clock emergency repair services to our customers and their communities. Whenever you need reliable, end-to-end infrastructure solutions, SPS is dedicated to helping year-round.
We seek a driven Project Coordinator to provide high level administrative support for a wide variety of utility construction projects within our Program Management team. This role is critical to the overall success of our various large scale construction projects Nationwide.
Our Core Values: TRAITS
Trust, Respect, Accountability, Integrity, Teamwork, and Safety.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Roles and Responsibilities:
- Performs data entry of time and material from field crew timecards into proprietary system
- Creates quotes for incoming sales and outside sales representatives. Conversion of quotes to lost or work order status in CRM
- Responsible for CRM customer updates for sales activities. Accurate entry of quotations and customer information into CRM
- Prepares, verifies and directs invoices/bills from third party vendors
- Verifies that transactions comply with customer contracts and Peak Utilities Services Group and Subsidiaries policies and procedures
- Schedules multiple crews on a daily basis with department supervisors/superintendents
- Accurately assesses priorities, including making appropriate customer contacts, to optimize productivity of field employees
- Updates daily crew schedules with supervisors/superintendents and maintains timely communications with customer project management personnel
- Assembles and processes job packets, coordinates with permit technician, initiates work order creation, verifies the accuracy and maintains updates for MR’s (material requests) for individual projects
- Schedules locates, locate meets and municipal inspector meetings
- Maintains organized system of document retention
- Maintains updated job scheduling and completion records
- Responds to inquiries from internal departments regarding time reports, billing, unit and Time and Expense questions
- Supports the coordination of ancillary services, third party vendor rentals and repairs for individual job projects
- Coordinates and schedules the inspection and certification of tool and equipment inspection
- Maintains strong work ethic to ensure the required day’s work is complete
- Responsible for timely communication with customers and Peak Utilities Services Group and Subsidiaries staff
- Responsible for the collection and reporting of monthly metrics for the department
Success Factors:
- Data entry using the computer / 10-Key
- Ability to maintain a high level of accuracy under time constraints
- Ability to maintain confidentiality concerning employee data
- Strong time management skills
- Strong interpersonal skills and solid team working abilities
- Sound work ethics
- Strong decision making and analytical thinking ability
- Working knowledge of Microsoft Office products
Experience and Education:
- Construction Industry Experience is desirable
- Sales and/or phone handling experience desirable, but not required
- Prior crew coordination/scheduling experience desired
- An equivalent combination of education and experience may be substituted on a year-to-year basis
Additional Requirements/Licenses/Certifications:
- Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
- Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.
Notes:
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
