Preschool Site Coordinator

POSITION SUMMARY: The Site Coordinator is responsible for the day-to-day operations and management of Preschool and Outreach, overseeing activities, staff, logistics, and ensuring a safe and efficient environment while adhering to Pearl Buck Center policies and goals. In coordination with the Preschool and Family Supports Director,
the Site Coordinator will ensure compliance with regulations required by DELC, Occupational Safety and Health Administration (OSHA), USDA, agency grants and other applicable rules. The person in this position will help to
create unique and engaging classroom experiences, home visiting, and foster teachers and family supports staff to be passionate and committed professionals while applying Pearl Buck Center's core values of stewardship,
compassion, integrity and equity.

1. ESSENTIAL DUTIES AND RESPONSIBILITIES:
Classroom/Family Support Support Classroom ensure lunch, breaks, and classroom coverage
Assisting in meeting and maintaining licensing accreditation/certification standards with Oregon Program of Quality Designation, SPARK, Oregon Department of Early Learning and Care
(DELC), Preschool Promise Program, ALERT, and CACFP
 Ensure accurate and complete data on the individual child files, (including required daily
observation forms for all children under 3 years of age; attendance records, Client Contact Logs,
weekly child observations, home visit records, child assessments, child developmental
screenings, child goals, portfolio for each child and PBC data system.
 Ensure monthly home visiting and monthly paperwork are completed
 Complete monthly program newsletters
 Manage parenting classes and support groups
 Act in the capacity of Sub Director as needed
Office
 Provide clerical support for the Preschool and Family Supports Director, assisting in meeting and maintaining
licensing accreditation/certification standards with DELC, Oregon Quality Rating & Improvement System and
the US Department of Agriculture
 Assist the Preschool and Family Supports Director in monitoring all policies, procedures, grants, contracts
and contract amendments related to the program
 Provide coverage for the Preschool reception desk during open business hours.
 Ensure that the reception desk, mail room, resource room and clothing closet are maintained and organized.
 Open and close the Preschool center
 Enter and follow up on NOTO maintenance requests
 Complete monthly safety walks
Supervisor
 Provide support, coaching, direction, progressive discipline and annual performance reviews of all direct
reports. Teach, train and mentor direct reports, new volunteers and interns to ensure timely and quality
work is performed.
 Ensure and maintain safety of department facilities and equipment and the health and safety of all
its' participants
 Approve timecards, and mileage
2. OTHER DUTIES AND RESPONSIBILITIES:
 Participate in planning and supervising special events for children/families.
 Maintain open communication via phone calls, messages, home visits and periodic visits to the classroom by the parents.
 Collaborate with parents and their children in a warm, calming, respectful, encouraging and patient manner.
 Ensure workflow and/or procedures are kept up-to-date for owned tasks
 Maintain all safety protocols and techniques within the workplace
 Maintain an accurate daily record on timesheet of hours worked
 Acts responsive and engaged with developing a positive work environment which includes providing honest,
respectful and direct feedback to other staff, participating in team meetings, team development, personal
training plans, respecting diversity and differences among staff, clients, students, families and stakeholders.
 Completes other duties as assigned
3. CORE COMPETENCIES:
 Ability to work independently, a leader, and as a team member.
 A comprehensive knowledge of indicators and effects of maltreatment, abuse and neglect on
children, nutrition, health, safety, and special needs
 An understanding of generational poverty and the needs of low-income families.
 Learn and apply Strength Bases, Trauma Informed, and Positive Support practices.
 Ability to work with adults who have a variety of stresses/challenges
 Knowledge of the community/county resources
 Demonstrate good stress management and self-care skills.
 Ability to relate to diverse at-risk children and families with sensitivity and respect.
 Knowledge and competent use of the internet, email, and word processing programs.
 Ability to maintain confidentiality and share information on a need-to-know basis only.
 Ability to respond effectively to emergent situations.
 Listen actively and use effective conflict resolution skills.
 Excellent communication skills, written, verbal and non-verbal.
 Ability to work closely as a team member and to model appropriately for others on the team.
 Ability to represent the program positively within the community.
 Willingness to seek and accept feedback and implement recommendations in a timely manner.
 Sound judgment and common sense in decision-making.
4. MINIMUM QUALIFICATIONS AND EXPERIENCE:
 Have associate's degree in early childhood education or childhood development Associate Certificate, or related field OR Be at a Step 8 in the Oregon Registry or have a professional development plan outlining steps to be taken to achieve Step 8 or Qualified teacher through DELC
 At least 2 years' experience working in Early Childhood Education with young children.
 Ability to pass an Oregon Department of Human Services Background Check
 Registered in the Central Background Check
 Minimum of 2 years of previous supervision experience including recruiting, hiring and implementing progressive discipline
 Demonstrated experience to maintain confidential and sensitive information
 Excellent communicator both verbally and in writing
 Excellent time management skills and the ability to prioritize work for self and others
 Experience working with adults with intellectual/developmental disabilities preferred.
 Valid Oregon driver's license, including driving record and liability insurance acceptable to PBC and its insurance carrier.
 Must be able to meet minimum training requirements and complete renewals as required for CPR and
First Aid Certification, Food Handler's Card, Mandatory Abuse Reporting and Blood Borne Pathogens.
5. PHYSICAL DEMAND:
 The physical effort applied in this job will vary depending on situation. Typically, lifting up to 50
lbs., bending, working at floor level, standing, walking, sitting and communicating will apply
6. MENTAL OR VISUAL DEMAND:
 Constant mental and visual focus is required while working with children and staff

7. WORKING CONDITIONS:
 Working conditions will typically be in a climate controlled and regulated environment
 Playground and off-site work will present a variety of environmental conditions
 Appropriate personal protective equipment will be supplied if needed
8. ATTENDANCE:
 This position requires availability based on business need
 On occasion, overtime may be required
 It is imperative that attendance protocols are adhered to and that Department Call-In Policies are
maintained at all times
9. SAFETY:
 There is never a good reason to risk your own personal safety or that of a child or co-worker
 Being pro-active to prevent injuries or incidents is an expectation
 All injuries or incidents, no matter how small, must be reported
10. FSLA:
 The position of Site Coordinator is a non-exempt position
 Non-Exempt positions are eligible for overtime pay

Salary : $22 - $25