Executive Assistant (Investor Relations)

About us:

Phillips Edison & Company takes PRIDE in creating great omni-channel grocery-anchored shopping experiences and improving communities, one center at a time. PECO’s culture is fueled by the ENERGY our team brings to work every day – to find creative solutions and create value for our centers, our investors, our communities and the greater world around us. PECO’s culture is driven by our team’s CONNECTION to each other and the communities in which we live and work. PECO embraces the OPPORTUNITY to source and implement creative and sustainable programs to create a positive impact on the environment.

Phillips Edison’s operating platform provides retail services including acquisition, redevelopment, leasing and management of grocery-anchored retail centers.

What you'll do:

• Manage SVP-level calendar through Microsoft Outlook, requiring interaction with both internal and external executives, business partners and assistants
• Manage and keep current the operations calendar for the investor relations team
• Coordinate investor engagement events including industry conferences, investor roadshows, and investor meetings, including registration, calendars, travel, reservations, setup, arranging for food, technology setup and other event-related activities
• Coordinate components of the quarterly earnings process including the drafting of the earnings timing announcements, calendaring, setup of conference calls and webcasts and website updates
• Coordinate travel arrangements through preferred travel site
• Coordinate on-site meetings, video conferences and conference calls as needed
• Manage the investor relations email inbox through Microsoft Outlook while fielding and responding to inbound inquiries on routine matters
• Support the Annual Meeting of Shareholders and Notice and Access processes
• Maintain the IR Insights CMS database
• Provide support for the investor relations website
• Manage and keep current multiple email distribution lists for the investor relations team
• Prepare and distribute memos, meeting minutes and other correspondence as directed
• Assist SVP with preparation of presentation materials as needed
• Compile, prepare and submit monthly expense reports
• Process invoices and track payments
• Organize and maintain a filing system
• Route incoming mail and courier packages
• Prepare outgoing mail and email
• Responsible for other duties and projects as assigned

What we're looking for:

• 3 years of senior administrative assistant experience in a professional setting required, preferably supporting senior leadership positions (SVP/VP level)
• Bachelor’s degree preferred
• Excellent computer and technical skills including a high level of competency in the Microsoft Office suite of products (Word, Excel, PowerPoint) and Adobe Acrobat
• Excellent written and verbal communication skills with the ability to interface professionally with associates at all levels of an organization, both internally and externally
• Excellent attention to detail, outstanding organizational skills, ability to prioritize and efficiently manage multiple tasks and deadlines in a fast-paced environment
• Proven track record of problem-solving skills in a professional environment
• Consistently exhibits a professional demeanor and enthusiasm for the business; takes pride in representing a team that is highly visible both inside and outside PECO
• Demonstrates a sense of urgency and confidentiality in handling sensitive investor information
• Must be a self-starter with the ability to adapt to change and set own priorities
• Demonstrated ability to work independently and as a team

Why PECO?

We are characterized by our #PeopleofPECO. They are dynamic, innovative and entrepreneurial. They are driven to succeed and make a lasting impact on our growing organization. Having highly trained, energized and skilled professionals throughout every level of our organization is a great source of pride and key element of success for Phillips Edison & Company.