What are the responsibilities and job description for the Payroll Specialist position at Peet's coffee?
OVERALL FUNCTIONS :
Reporting to the payroll manager, the payroll specialist is a full-time non-exempt employee who performs all duties associated with processing and transmitting Peet’s subsidiaries biweekly and weekly payroll checks in-house in an accurate and timely manner and assists the Sr Payroll Specialist with biweekly payroll.
ESSENTIAL RESPONSIBILITIES :
Daily / Ongoing Responsibilities
Manages the busy payroll inbox 2-3 times a week.
Processes, logs, and distributes between 10-40 off cycle checks two times a week in-house.
Researches paycheck and misc. payroll discrepancies.
Internal communications.
Point of contact for the subsidiary company’s timekeeping and general employee payroll questions.
Backup during absences or when needed.
Adhoc reporting and analysis.
Other responsibilities as assigned by the payroll leadership team.
Weekly / Biweekly Responsibilities
Assumes full responsibility for all tasks associated with processing the subsidiaries weekly and biweekly paychecks for 500 exempt and non-exempt employees e.g. works directly with the subsidiaries to ensure timekeeping is accurate, importing and exporting data to and from the payroll system, validating hours, running audit reports and analyzing data, inputting adjustments, calculating pay, auditing checks, verifying final hours, earnings, deductions and taxes prior to transmitting the checks, submitting the direct deposit file to the bank, tax and positive pay files to Ceridian and bank. Runs, analyzes, and saves all general ledger reports, provides subsidiaries general ledger data.
Assists payroll manager in maintaining the existing audit systems that are in place to help minimize processing errors and ensure labor law compliance.
Runs, analyzes, and distributes various post payroll management reports as needed.
Processed all off cycle payrolls for subsidiaries.
Assists with Peet’s biweekly payroll processing as needed.
Quarterly / Year End Responsibilities
Assists when needed with Unclaimed Property.
Assists with quarterly and year end reconciliations, W2 audits, and the W2 Inbox.
QUALIFICATION REQUIREMENTS :
Minimum 5 years’ experience with processing payroll using an in-house system ( Workday required / Kronos preferred)
Union payroll experience preferred
Ability to work independently with minimal supervision and a well-organized self-starter
Strong attention to detail and prioritization skills
Excellent customer service and follow-through
Ability to multitask in a fast-paced environment
Strong oral and written communication skills
Fully proficient with Word and Excel
Strong math and analytical skills
