What are the responsibilities and job description for the Trade Compliance Assistant position at PEI-Genesis?
*Equal Opportunity Employer Veterans/Disabled*
SUMMARY:
The Trade Compliance Assistant NA (“Assistant”) is responsible for assisting with all import, export and other trade compliance activities globally. The Assistant assists with the preparation of customer export declarations, processes export licenses, and screens customers against denied parties lists. The Assistant must work collaboratively with key stakeholders (Sales, Quality, Product & Purchasing) to perform all duties in a manner which ensures high quality and effective customer service, while maintaining strict compliance with all relevant laws and regulations. The Assistant must be willing to identify and intercede to hold up potentially problematic sales transactions.
EDUCATION & EXPERIENCE:
- Minimum: 4 years related experience and/or training; or equivalent combination of education and experience
- Bachelor’s degree and/or advanced relevant experience preferred
- Experience in a Supply Chain environment or other company with Trade Compliance processes is preferred
ESSENTIAL TASKS & RESPONSIBILITIES:
- Assist Global Manager internally with export and import compliance matters and externally with all government inquiries or notifications related to export or import transactions involving the North American offices
- Respond to customer queries on Export Classification; maintain long term declaration evidence and log and supply to customers if requested
- Support the development of written policies, and work instructions and procedures, and insure the standard implementation at all North American offices
- Assist in implementation of trade compliance measures to meet identified areas of risk
- Provide support on day to day trade compliance matters for all North American offices, including new business opportunities, (i.e., products, suppliers, and markets) and assist the shipping department with shipping queries related to export sales
- Assist with creating and supplying appropriate Export compliance training in coordination with the Training Department to all North American offices and production teams
- Identify and attend external trade compliance training in the form of industry or government sponsored conferences and seminars/online webinars to ensure kept current on export and import regulations that are required to perform the Export Compliance Analyst position. Ensure continuous training on these topics as appropriate to the North American employees
- Investigate when required, any possible trade compliance violations, and report any violation of internal policies and procedures as related to trade compliance to the Global Manager of Trade Compliance and, as needed, relevant manager(s) of the concerned department(s). When necessary and as directed, assist with reporting said violations to the appropriate government officials
- When required, manage project with vendors and internal customers to ensure timely completion
TECHNICAL And/or MANAGERIAL JOB COMPETENCIES:
- Experience working with Export and Import regulations
- Experience with an ERP/MRP system such as Oracle, SAP, or other
- Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Organization & Task Management skills
- Effective Communication skills (written and verbal)
- Customer Service and teamwork mindset
