Event Coordinator

Job Summary
We are seeking a highly organized and detail-oriented Event Coordinator to join our team. The ideal candidate will be responsible for planning, executing, and overseeing a variety of events, ensuring that each event runs smoothly and meets the expectations of club members and clients. This role requires excellent time management skills, strong organizational abilities, and a passion for creating memorable experiences.

Duties

• Collaborate with members and clients to understand their event goals and requirements.
• Develop comprehensive event plans, including timelines, budgets, and resource allocation.
• Manage contracts with vendors and service providers to ensure compliance with terms.
• Oversee on-site event execution, including setup, coordination of activities, and breakdown.
• Implement marketing strategies to promote events and increase attendance.
• Utilize upselling techniques to enhance client offerings and maximize event potential.
• Assist in fundraising efforts for events when applicable.
• Maintain detailed records of event budgets and expenditures to ensure financial accountability.
• Evaluate the success of each event through feedback collection and analysis.
• Helps member clients arrange banquets, luncheons, meetings, weddings, dances and other social events; obtains pertinent information needed for guest planning.
• Works with the Executive Chef to determine selling prices, menus and other details for catered events; oversees the development of contracts; assures that pre-planned banquet menu offerings are current and reflect general member interests.
• Transmits necessary information to and coordinates event planning with production, serving and housekeeping staff; arranges for printing of menus, procuring of decorations, entertainment and other special requests, etc.
• Inspects finished arrangements; may be present to oversee the actual greeting and serving of guests.
• Checks function sheets against actual room setup; oversees personnel scheduling for special functions and may help supervise service personnel.
• Reviews scheduling of banquet service employee meetings with Food & Beverage Manager
• Responsible for hands-on service work when needed and orchestrating events when necessary.
• Manages complaints.
• Maintains past and potential members/client files; schedules calls or visits to assess ongoing needs of prospective clients for catering services.
• Assists with completion of in-house banquet event orders (BEOs).
• Represents members’ needs and interests on applicable club committees.
• Critiques functions to determine future needs and to implement necessary changes for increased quality.
• Attends staff and management meetings to review policies and procedures, future business and to continually develop quality and image of banquet functions.
• Ensures the security of club’s members and guests’ valuables during catered events.
• Assumes responsibility of manager-on-duty when necessary.
• Plans professional development and training activities for subordinate staff.
• Diagrams room layout, banquet item placement and related function details.
• Meets with other department managers to plan food and beverage aspects of special events organized by the staff members.
• Manages banquet billing and arranges prompt payment for all events.
• Updates weekly function information for all affected staff.
• Serves as liaison between kitchen, service and management staff.
• Maintains club’s master calendar and function book.
• Performs special projects as assigned by the Food and Beverage Manager.

Qualifications

• Proven experience in events management or a related field is preferred.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent time management abilities to meet tight deadlines.
• Familiarity with budgeting processes and financial management related to events.
• Experience in the restaurant or catering industry is a plus.
• Strong communication skills for effective collaboration with clients and vendors.
• Ability to work flexible hours, including evenings and weekends as needed for events.
• A proactive approach to problem-solving with strong decision-making capabilities.
• A passion for creating exceptional experiences that leave lasting impressions.

If you are enthusiastic about planning events and have the skills necessary to bring them to life, we encourage you to apply for this exciting opportunity as an Event Coordinator.

Job Type: Full-time

Pay: $19.50 - $23.50 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Fort Pierce, FL 34949: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $24