What are the responsibilities and job description for the Administrative Assistant position at Pella Windows & Doors of Oklahoma?
Job Summary:
The Administrative Assistant will perform a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the accounting department.
Schedule and Availability:
- Weekdays during normal business hours from 8am to 5pm
- Some overtime as required and approved by management
Essential Duties and Responsibilities:
- Answer accounting phone calls and emails
- Perform data entry and digital filing tasks for accounts payable and accounts receivable
- Receive, records and distribute packages and mail
- Compile and maintains records as requested
- Prepare reports for mailings, meetings, and other correspondence
- Send customer invoices daily
- Collect customer payments
- Help maintain data retention policy
- Assist accounting team with special projects as needed
- Performs other related duties as necessary or assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Knowledge, Skills, and Abilities:
- Excellent organizational skills
- Ability to proofread documents
- High degree of accuracy and attention to detail
- Understanding of clerical procedures and systems
- High degree of confidentiality
Education and Experience:
- High School diploma or GED equivalent required
- Associates or Bachelor’s degree preferred
- At least one year of related experience required
Mathematical and Reasoning Skills:
- Ability to accurately manage reports, accounts, and records
- Ability to prioritize tasks
Computer Skills:
- Must be proficient with Microsoft suite- basic understanding of Excel required
- Must be familiar with smart devices
- Ability to learn and utilize proprietary Pella software programs and applications
Communication Skills:
- Ability to communicate via phone and email in a timely manner
- Excellent written and verbal communication skills with internal and external stakeholders
- Must exhibit superior communication skills and the ability to maintain professionalism in times of adversity and pressure
- Ability to serve as a point of contact for all Collections functions
Physical Requirements:
- While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, type or feel; reach with hands and arms; and talk or hear
- The employee is occasionally required to sit, stoop, or crouch
- Must be able to sit for long periods of time
Work Environment:
- Work is primarily conducted onsite
- The noise level for this position is usually moderate
- Work is performed in a communal, open office space
EOE Statement
Pella of Oklahoma provides a working environment free of discrimination and harassment. Pella of Oklahoma treats all persons equally, regardless of race, color, sex, religion, national origin, age or disability, as each is protected under federal law. Pella of Oklahoma also treats all persons equally, regardless of political affiliation and belief, pregnancy, national origin, age, creed, marital status, military status, sexual orientation, mental disorder, veteran status, ancestry, or handicap as each category is protected under a municipal ordinance or state law.
Job Type: Full-time
Pay: $15.00 - $17.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $15 - $18