What are the responsibilities and job description for the Executive Admin Asst position at PEM Residential?
Job Description
Job Description
About Company :
Joining PEM means becoming part of a dynamic team that sets the benchmark for excellence in property management. Whether you’re looking to grow in your career or contribute to thriving communities, PEM offers opportunities to work alongside industry leaders committed to service and success. Our supportive environment encourages professional development and rewards dedication, ensuring every team member plays a vital role in our continued success. If you’re passionate about making a difference and delivering exceptional service, PEM is the place to build a rewarding career in property management.
Executive Support :
Manage incoming calls, emails, and inquiries, redirecting them as necessary for executive team.
Schedule appointments, meetings, and conference calls for executives and other team members.
Assist with general office tasks for executive team, including filing and photocopying.
Provide administrative support to other departments and team members when
Contract Management :
Assist in the preparation, completion, and processing of contracts.
Ensure proper documentation, signatures, and timely filing of contracts in accordance with company procedures.
Work closely with legal and finance teams to ensure compliance with all contractual obligations and deadlines.
Database Management :
Regularly update and maintain the contract database with new agreements, amendments, and terminations.
Ensure data accuracy and integrity within the database.
Generate reports and provide insights on contract status and trends as needed.
Incident Reports :
Receive, review, and process incident reports accurately and in a timely manner.
Handle and document internal incident reports, including accidents, complaints, or other issues within the office.
Work with relevant departments to investigate and resolve incidents in a timely manner.
Ensure compliance with company policies and procedures when handling incident reports.
Maintain confidentiality when dealing with sensitive matters related to employees or company operations.
Office Manager Duties :
Oversee daily office operations, including ensuring the office runs smoothly and efficiently.
Manage office supplies inventory and place orders as necessary to keep the office stocked.
Coordinate maintenance and repair services for office equipment and facilities.
Handle vendor relationships and manage contracts for office services (e.g., cleaning, security, etc.).
Organize and facilitate company events, including meetings, conferences, and team-building activities.
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