What are the responsibilities and job description for the Executive Admin Asst position at PEM Residential?
About Company:
Joining PEM means becoming part of a dynamic team that sets the benchmark for excellence in property management. Whether you’re looking to grow in your career or contribute to thriving communities, PEM offers opportunities to work alongside industry leaders committed to service and success. Our supportive environment encourages professional development and rewards dedication, ensuring every team member plays a vital role in our continued success. If you’re passionate about making a difference and delivering exceptional service, PEM is the place to build a rewarding career in property management.
About the Role:
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide support to our senior management team. In this role, you will be responsible for managing calendars, scheduling appointments, coordinating travel arrangements, and preparing reports and presentations. The successful candidate will be a proactive problem-solver with excellent communication and interpersonal skills, able to work independently and as part of a team to ensure the smooth operation of our business.
Minimum Qualifications:
- 3 years of experience as an executive administrative assistant or similar role
- Proficient in Microsoft Office Suite and Google Suite
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
Preferred Qualifications:
- Bachelor's degree in business administration or related field
- Experience in the real estate industry
- Experience with event planning and coordination
Responsibilities:
- Manage calendars and schedule appointments for senior management team
- Coordinate travel arrangements and prepare expense reports
- Prepare reports and presentations for meetings and events
- Answer and screen phone calls and emails, responding as appropriate
- Perform general administrative tasks such as filing, copying, and data entry
Skills:
As an Executive Administrative Assistant, you will use your exceptional organizational and time management skills to ensure that our senior management team is able to operate efficiently and effectively. You will use your strong written and verbal communication skills to interact with internal and external stakeholders, and your ability to handle confidential information with discretion will be critical to the success of our business. Additionally, your proficiency in Microsoft Office Suite and Google Suite will enable you to prepare reports and presentations, while your experience with project management software and event planning will be beneficial in coordinating travel arrangements and scheduling appointments. Finally, your experience with social media management will be an asset in promoting our business and engaging with our clients.
