What are the responsibilities and job description for the Human Resources Coordinator position at Pembroke Hill School?
Job Summary: The HR Coordinator is responsible for managing the administrative (duties and projects) function of the HR department. This includes facilitating the onboarding and recruitment process, managing paid time off leave and answering questions regarding HR policies and procedures. Additionally, this position will manage the substitute program, greet visitors in the administration building and answer incoming calls.
Job Requirements:
- Certification or a degree in HR Management or equivalent work experience
- Basic knowledge of employment laws. Prior experience in an HR role, preferably in an administrative capacity, is preferred.
- Knowledge of the use of social media, job boards & sites
- Ability to form connections with colleges and universities.
- Excellent interpersonal and communication skills, verbally and in writing
- Proactive and independent follow up skills
- High accuracy and detail orientation with a skilled ability to proofread work
- Time management skills with a proven ability to meet deadlines
- Proficient with Microsoft Office and Google products. Familiarity with Applicant Tracking Systems (ATS) with an ability to maximize the efficiency of systems.
- Ability to maintain confidentiality with sensitive information
Key Responsibilities and Accountabilities:
1. Recruitment and Onboarding Support and Assistance
- Coordinate onboarding activities for new hires
- Coordinate the annual orientation
- Coordinate job posting and advertising process
- Review applications and filter applications based on qualifications
- Prepare offer letters and contracts
- Build relationships with local colleges and universities and occasionally attend recruitment fairs
- Conduct reference checks, when needed
- Contact applicants and schedule interviews, when needed
2. Employee Records Management & Benefits Administration
- Manage PTO records and balances
- Reporting Analysis on time off
- Answer questions on time off policies
- Complete employment verification requests
3. Substitute Management
- Coordinate the efficiency of substitutes and the sub management system
- Engage and communicate with school subs
4. Other duties as assigned include but not limited to
- Sort and distribute mail
- Answer incoming calls for the school in the morning and the afternoon
- Greeting visitors in the reception area
About Pembroke Hill School:
Pembroke Hill School is an independent school in Kansas City, Missouri. Pembroke Hill seeks to fulfill our mission by recognizing that diversity, belonging, equity, and inclusion are integral elements of school and community life. Our mission-inspired goal is together, cultivating each to be a global thinker and valuable member of the PHS community poised to acquire the academic and life skills that make a significant difference for all. We have newer and updated facilities, excellent classroom resources, small class sizes, and a competitive and comprehensive compensation and benefits package.
Physical Demands:
The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to sit for extended periods.
- Ability to enter data into a computer, to see and read a computer screen and printed material with or without vision aids
- Ability to hear and understand speech at normal classroom levels, outdoors, and on the telephone
- Ability to speak in audible tones so that others may understand clearly in normal classrooms, outdoors, and on the telephone
- Physical ability to lift, carry and/or hold up to 25 pounds to shoulder height and 50 pounds to waist height
- Ability to occasionally balance, reach, bend, squat, stoop, or kneel
- Ability to climb stairs, walk, and occasionally run, if required
