What are the responsibilities and job description for the Administrative Specialist position at Penbay Technology Group LLC?
Description
PenBay Technology Group is seeking Administrative Specialists to provide full time support on-site in the Office of Information Counsel (OIC) working as part of contract team with the DoD Office of the General Counsel (OGC).
The candidate selected will:
- Prepare, process, and submit telephone call and visit requests for opposing counsel to visit clients detained by the Department of Defense.
- Perform both general office duties (e.g., answering telephones, typing, and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.
- Draft correspondence, memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy, format, spelling, and grammar; assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend format and content changes and, if necessary, return to originator for corrections; and develop read-ahead material when required.
- Review outgoing correspondence for signature or clearance for format, typographical accuracy, conformance with procedures instructions, and consistency with other material cleared or in preparation.
- Review correspondence and other materials prepared for the information and signature for appropriate content, coordination, and routing.
- Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.
- Input weekly updated information into various case management systems.
- Prepare travel arrangements for federal staff.
- Manage senior leadership calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment.
Active Secret Clearance Required!
Requirements
Educational Requirement:
- Years of Experience will be accepted in lieu of a degree.
Required Experience/Skills:
- Two years of relevant experience including using and maintaining SharePoint sites and proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
- Understanding of, DoD, Joint Staff, and the Military Departments standards of practice.
Desired Experience/Education:
- Bachelor’s Degree.
- Previous government, law office, corporate general counsel office, or JAG office experience.
- DoD experience.
Required Clearance:
- Active Secret Clearance.
