Administrative Assistant

Title: Administrative Assistant
Position Type: Long-term, temporary (1 years)
Location: Mineola, NY
Hours: 8:00am-4:30pm
Salary: $21 per hour
Note: Must be authorized to work for any employer in the U.S. No sponsorships available.

Our client, a “NYS agency focused on legal matters”, is looking for an Administrative Assistant for its compliance department.

Responsibilities

• Provide administrative support to Regional Asst. Director, Building Manager and Laborer Foreman in the coordination of numerous clerical duties and heavy lifting at times.
• Prepare purchase orders from Nassau County Courts.
• Process orders, tabulating and entering work orders.
• Prepare Purchase Orders for submittal and approval.
• Prepare Purchase Authorization Requests for submittal and approval.
• Prepare monthly Purchase Requisitions for supplies for Nassau County courts.
• Receive deliveries and deliver water cooler bottles as needed.
• Answer phone calls, take/direct messages to appropriate individuals and make appointments.
• Contact and verify references of potential Contractors. Send/receive faxes.
• Make copies of documents and filing.
• Send and receive mail electronically/regular mail and collect mail from mailbox.
• Follow/confirm appointments with Contractors. Prepare and monitor the Director and Building Managers' Travel Vouchers.
• Prepare the Director and Building Managers' daily schedules. Maintain all OGS requisite reports i.e.: Governor's Report, Vehicle Cost Report, Quarterly Training Log Report, Procurement Log of Transactions and Temporary Employees Contract.
• Prepare weekly/bi-weekly employees’ time sheets and direct them to respective agencies for payroll.
• Prepare memos and minutes for meetings.
• Create specific forms as needed for employees.
• Create folders for individual Courts/Companies/Contractors.
• Update computer applications with current versions.
• Other miscellaneous duties as required by management may include heavy lifting.

• 2 years of experience administrative experience
• Microsoft Office Suite (Word, PowerPoint, Excel, Access).