What are the responsibilities and job description for the Trust Operations Assistant position at Peninsula Bay Trust Company?
Job Title: Trust Operations Assistant
Location: Burlingame, CA
Company: Peninsula Bay Trust Company
Position Overview:
We are seeking a detail-oriented, proactive, and highly organized Trust Operations Assistant to join our fast-paced team. As a Trust Operations Assistant, you will provide administrative and operational support to Trust Administrators in managing trust accounts for a diverse and affluent clientele. You will play a key role in ensuring the efficient administration of complex trust structures and supporting high-net-worth individuals (HNWIs) through excellent service delivery.
Key Responsibilities:
- Assist Trust Administrators in the day-to-day management of trust accounts, ensuring compliance with legal and regulatory requirements.
- Prepare and maintain client documentation, including trust agreements, amendments, and beneficiary information.
- Coordinate and track the receipt and disbursement of funds to and from trust accounts.
- Support the preparation of financial statements, tax documents, and reports related to trust assets, liabilities, and income.
- Handle client inquiries with professionalism and attention to detail, providing timely responses and resolving issues efficiently.
- Monitor and maintain accurate client records within the trust system, ensuring all activities are accurately recorded.
- Assist in coordinating with internal and external partners, such as attorneys, accountants, and investment managers, for the seamless execution of trust administration.
- Provide support with the preparation of annual trust reviews, including the gathering of necessary financial data and documents.
- Help with account opening, closing, and asset transfer processes, ensuring the appropriate paperwork is completed in a timely manner.
- Ensure that all administrative tasks are completed accurately and on time, meeting both client and Company expectations.
- Inventorying and distributing personal property to beneficiaries.
Skills & Qualifications:
- Bachelor’s degree or equivalent experience in Business, Finance, Accounting, or a related field.
- Minimum of 3-5 years of experience in trust administration, wealth management, or a similar field; experience with high-net-worth clientele is preferred.
- Strong understanding of trust products, legal documents, and compliance regulations.
- Excellent organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
- Strong communication skills, both written and verbal, with an ability to communicate complex information clearly and professionally.
- Ability to work independently and as part of a team, demonstrating initiative and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and trust administration software.
- Knowledge of estate planning, tax implications, and fiduciary responsibilities is a plus.
- High level of integrity and confidentiality, with a customer-focused mindset.
Benefits:
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and growing industry.
- Collaborative and supportive work environment.
How to Apply:
Interested candidates are invited to submit their resume and cover letter outlining their qualifications and experience.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $65,000 - $75,000