Bilingual Administrative Assistant

Penn Apartment Staffing's corporate office is currently seeking an Administrative Assistant to provide essential support to our Dallas branch. The successful candidate will adeptly handle day-to-day tasks, including answering phones, entering applications into the Applicant Tracking System, posting jobs on social media platforms, and assisting with recruiting efforts. If you are detail-oriented, organized, and thrive in a dynamic work environment, we invite you to apply for this exciting opportunity to contribute to our team's success. This is initially a temporary to permanent position with the potential to transition to a full-time role within a year for the right candidate.

Essential Duties/Responsibilities:

• Enter applications into the Applicant Tracking System and meticulously file physical applications in employee records.
• Promote job openings on the company's website, social media channels, job boards, etc.
• Warmly welcome visitors, manage ID forms, distribute applications, and guide applicants through the application process.
• Send mass text notifications to confirm the availability of checks for pick-up.
• Conduct thorough background screenings on applicants.
• Create comprehensive folders containing Penn Apartment Staffing’s employment guidelines and additional information.
• Facilitate applicant screening by verifying previous employment details on their work history applications.
• Provide dedicated support for recruiting initiatives, including scheduling interview appointments and maintaining calendars. Update recruiting logs in Excel Spreadsheets.
• Organize and distribute mail efficiently, and manage incoming letters and packages.
• Deliver basic and accurate information in person, over the phone, and via email to applicants, employees, and clients.
• Offer comprehensive office administrative support, handling routine clerical tasks.
• Prepare meeting notes, packets, agendas, and ensure timely distribution.
• Monitor office supplies and initiate orders as needed.
• Maintain a tidy and organized front desk, ensuring all necessary materials (pens, forms, paper, etc.) are readily available.

What We’re Looking For:

• Ability to deliver top talent with a strong sense of urgency.
• Exceptional interpersonal skills to build relationships with peers, clients, and upper management.
• Bilingual (English/Spanish) Required

Why Penn Apartment Staffing?
Join our dedicated team where your skills will be valued, and your contributions will make a difference. We offer a supportive work environment with opportunities for professional growth.