Receptionist/Office Assistant

Penn Residential, Inc is seeking a Full-time OFFICE ASSISTANT/RECEPTIONIST at our administrative office located in New Stanton, PA.

This role will provide information and support to the management team; will greet and direct visitors appropriately; and maintain security and telecommunications systems.

Essential Responsibilities:

· Comply with all Penn Residential, Inc.’s policies and procedures

· Greet employees, consumers, visitors and guests, in person or on the telephone; answering or referring inquiries to the appropriate person

· Understand and maintain the phone system; provide technical assistance and update the system as needed

· Retrieve mail from the local post office; affix proper postage and take out-going mail to the post office daily

· Distribute faxes, mail, and internal correspondence to appropriate personnel

· Maintain calendars for executive personnel; arranging meetings, conferences, teleconferences, etc.

· Track / schedule usage of conference and training rooms as well as fleet vehicles assigned to the administrative office

· Assist in phone screening of new employee applicants, schedule applicant interviews, maintain applicant tracking data, and update job postings as directed

· Assist with maintaining, tracking, and organizing of employee training records

· Maintain strict confidentiality related to consumer records, employee records, and other agency records or data

· Maintain office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies

· Maintain clean and orderly areas throughout the office including the reception area, conference and training rooms, and kitchen / beverage areas

· Performs all other office duties assigned

Qualifications include:

· High school diploma or equivalent required

· Proficiency in Microsoft Office Suite

· Strong interpersonal skills, the ability to clearly communicate with others and maintain a courteous and professional demeanor

· Extraordinary attention to detail and accuracy and display the utmost confidentiality

· Superior organizational, problem solving and time management skills with the ability to handle multiple priorities effectively

· Two years related experience providing administrative support to leadership or equivalent

· Possess a valid state driver's license and have a reliable means of transportation

Candidates are also required to apply for Act 33/34 clearances (criminal and child abuse) as well as FBI clearances. All clearances and training is paid for by the agency.

Benefits include:

· Medical and Prescription Drug Insurance

· Vision and Dental Insurance

· Accrued Time Off

· 401K (up to 6% match)

· Life Insurance

Applicants must submit a resume via really. Interviews will be scheduled after a review and selection process.

Penn Residential, Inc. PO Box C / 107 Paintersville Rd New Stanton, PA 15672

www.pennresidentialinc.com

About Penn Residential, Inc:

Penn Residential, Inc. is a fast-growing human services agency. It is our mission to partner with adults and children with intellectual and developmental disabilities and their circles of support in helping to achieve independence, growth, and happiness through high quality, creative services. Our vision is to provide these services through a supportive team model that is superior to the services and practices of other agencies. This goal is two-fold; providing quality services to the individuals in our care and promoting a team-like atmosphere with all the individuals involved, including employees.

We are a licensed and qualified provider under Pennsylvania’s DPW’s Office of Developmental Programs. Our homes serve residents in Allegheny, Fayette, and Westmoreland counties in Southwestern Pennsylvania.

Penn Residential, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $16.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Receptionist: 1 year (Required)

Work Location: In person

Salary : $16