What are the responsibilities and job description for the Medical Education Coordinator - Neurology position at Pennsylvania Medicine?

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Job Title : Medical Education Coordinator

Department : Neurology

Location : Hospital of the University of Pennsylvania- 3400 Spruce St

Hours : Full Time

Summary :

The Education Scheduling Coordinator is an integral member of the education team in the Department of Neurology supporting 60 residents and 40 fellows. Reporting to the Director of Academic Affairs and Education, this position works with and supports the residency and fellowship program coordinators, trainees and faculty. In addition, this role supports the clerkship director and undergraduate medical clerkship students.

A successful candidate is highly organized, has strong written and verbal communication skills, is comfortable managing multiple projects simultaneously, professional and customer service oriented, cand a team player. Experience with online media platforms (Zoom and Teams), Microsoft Office suite and database management preferred.

This position description encompasses the accountabilities and required skills to support the daily operations of the Department Education Programs. Under direction from the Education Director and the Physician Program Directors, the Education Coordinator is responsible for coordinating the day to day operations of the Department Education Programs. The individual is responsible for smooth flow of planning, preparation and execution of activities relating to resident and fellow recruitment, education, training and wellness. The Education Coordinator will serve as a primary resource for all house staff in the Department as well as the teaching faculty as it relates to their educational responsibilities. This position reports directly to the Department Director of Medical Education and provides support for the efficient and effective administration for all Department Education Programs.

Responsibilities :

Coordinates daily education office administrative operations for the GME Programs under the direction of the Department Education Director.

This position requires collaboration with the education team, GME office, subspecialty program directors and other department personnel.

Facilitates equipment ordering, trainee reimbursement process, professionally related education expenditures and division related invoices.

Coordinates functions relating to house staff on-boarding, licensing, orientation and trainings, rotations and compliance.

Coordinates Graduation and year end and alumni reporting for Residents and Fellows.

Facilitate processes relating to resident recruitment in support of the Recruitment Selection Chair.

Set up Conferences, evaluations and personalized teaching - Residency Programs.

Oversee the collection of accurate files on residents, including verifications, learning portfolios and items for CCC meetings, PEC meetings and SAR forms.

Maintains proficiency in Medical Education databases, ensures data is complete, accurate and up to date; Generates various reports as requested.

Coordinates rotators and observers process for incoming and outgoing to Penn Medicine.

Various administrative tasks related to GME programs, as directed by the department education director.

Residency Education Program :

Daily morning and lunchtime conference set-up including food pick up and set up, monitoring and uploading Mediasite recordings

Supporting residency program recruitment, orientation, graduation and other milestone events for the department.

Entering and maintaining resident clinical rotation schedules in MedHub

Support and track resident evaluations in MedHub and working with faculty to ensure submission is timely

Maintaining attending physician call schedule in Qgenda and ensuring accuracy and communicate changes appropriately

Creation of monthly rotation schedules utilizing Qgenda

Communication of clinical rotation schedules to Penn affiliated sites (CHOP & VA)

Sending out and confirming resident and attending calendars, outpatient, ambulatory and elective schedules

Assists Residency Coordinator with other residency program duties as needed / assigned

Undergraduate Medical Education Program :

Proctoring shelf exams at Perelman School of Medicine

Technology support as needed

Credentials :

Education or Equivalent Experience :

Bachelor of Arts or Science (Required) Education Specialization : Business Administration or Healthcare

3 years Administrative (assistant / coordinator), and / or Education or Academics experience.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

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We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

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