What are the responsibilities and job description for the Project Controls Manager position at Pennsylvania Medicine?

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Entity : Corporate Services

Department : Special Projects

Hours : M-F, Hybrid

Location : 3930 Chestnut Street, Philadelphia, PA

Summary :

Project Controls Manager represents UPHS leadership by serving as subject matter expert in all project finances and administrative controls. Working under limited supervision, Project Controls Manager serves a leadership role for financial matters and provides guidance to other professionals in the organization.

Key areas of responsibility include :

Establish, implement and maintain the financial plans and policies of projects
Work with Department leadership to ensure compliance with project policies and processes. Assist Department Leadership with establishing policies and processes and assist with continuous improvement initiatives.
Financial functions
Administrative controls
Fiscal contract compliance
Reporting and planning of financial affairs

Responsibilities :

Integral member of project's Administrative Team

Participates in Project Management Information Systems (PMIS) planning meetings

Coordinates Data gathering from UPHS Facilities and Departments

In conjunction with Project Team and Penn Risk Management, develop implementation processes to facilitate use of Owner Controlled Insurance Program (OCIP)

Financial

Establish, implement and maintain the financial plans and policies of projects, including :

Fiscal controls

Preparation and interpretation of financial reports

Coordinate the communication of key financial information to ensure timely and accurate cash flow reporting and projections to meet the needs of UPHS

Responsible for financial functions including :

Oversee project related accounting systems and functions, including cash flow management, asset management, preparation of budget status and other financial reports

Responsible for the preparation, monitoring, and enforcement of the project's total budget, including analyzing or identification of potential cost reduction, program improvement, or policy change and reconciliation to external systems

Project cost tracking and budget management

Accounting impacts

Project insurance program implementation

Project administrative programmatic support

Design and coordinate accounting and statistical data and reports

Assist in long-range planning and management of the project's financial affairs

Develop effective strategies to expedite project transactions and timely reporting, forecasting and reconciliation between project control(s) and accounting systems

Responsible for ensuring proper payment guidelines and tools are in place for payment of all IPD 3rd party providers including : subcontractors, vendors, consultants, and equipment suppliers

Compliance

Safeguarding of the project's assets in accordance with UPHS policy and the project contract(s)

Review all financial information to assure fiscal contract compliance

Review all insurance information to assure contract compliance

Produce reports and tracking information as required by UPHS / PENN for approvals, compliance verification, etc.

Review costs related to all reimbursement requests including overhead, labor rates, and the project invoicing process

Assist with any outside audit processes or requests

In conjunction with Project Team and Penn Medicine, participate in Economic Inclusion efforts including consultants, subcontractors, workforce and local procurement

Assist Department leadership with tracking and implementing regular project audits for financial and policy compliance

Hold weekly office hours to assist the project managers as needed with questions regarding financial and policy compliance

Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

Other duties as assigned to support the unit, department, entity, and health system organization

Education or Equivalent Experience :

Bachelor's degree. (Required)

7 years of accounting, finance or business administration, engineering or construction / project management. (Required)

Experience in the design and construction industry with respect to project financial and administrative control. (Preferred)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

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