What are the responsibilities and job description for the Service Desk Analyst II position at Pennsylvania Medicine?

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Service Desk Analyst II

Job Summary :

Experienced first point of contact for Penn Medicine in providing front-line diagnosis and support for all Information Services problems and / or requests for service. Processes customer requests via phone, Intranet and e-mail with appropriate customer interaction skills. Follows documented procedures and processes. Determines the best resolution workflow from scripts in the Help Desk knowledge management system. Based on the script selected, executes key phases of resolution workflow including problem receipt, triage, resolution and closure (when possible), and problem referral to the designated resolver group. Follows established guidelines for escalating or referring issues to other analysts, resolver groups and / or management. Provides thorough documentation of all reported issues within the Help Desk tracking system. Ensures customer satisfaction with prompt action and professional customer communication. Provides ad hoc assistance to other members of the Help Desk team. Performs special projects as assigned by management.

Responsibilities :

Maintains confidential information and prevents unauthorized disclosure of such information and exhibits tact and sensitivity in all communication.

Works with other team members and departments to solve problems.

Participates in Entity and Department wide initiatives for patient and employee safety.

Demonstrates an awareness of patient / employee safety when carrying out daily responsibilities of their position.

Continually seeks training and knowledge. Stays abreast of the continually changing Penn Medicine IS environment. Is self-motivated in managing own course of training.

Provides assistance and education to other members of the Help Desk team.

Actively works on help desk requests for service that are submitted by end users via phone calls, electronic interfaces (e.g. web form, Epic integration, etc.), and email.

Demonstrates patience and the ability to remain calm under pressure and makes decisions under pressure.

Asks end users appropriate questions to establish a clear understanding of the service request. Ensures that the end users request is accurately documented in Remedy.

Displays good written and verbal communication skills. Demonstrates strong listening skills. Has the ability to translate complex technical details into simple, clear terms that are easy for end users to understand.

Works cooperatively with end users, co-workers, and tier 2 resolvers to isolate, identify, escalate, transition and resolve end user requests for service.

Can prioritize urgency of calls and actions as documented in knowledge management scripts.

Effectively transitions problems to tier 2 resolvers as documented in knowledge management scripts.

Adheres to documented management escalation procedures.

Is able to quickly recognize when to request assistance from another help desk resource in order to provide a timely understanding of the end user service request.

Performs other duties as assigned / required by management.

Meets service levels for service request handling rates, average talk time, first call resolution rates and average speed of answer as documented by Help Desk standards.

Adheres to talk time standards in high call-volume situations.

Makes recommendations to improve Help Desk processes. Works with management to document process improvements.

Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

Other duties as assigned to support the unit, department, entity, and health system organization

Education or Equivalent Experience :

H.S. Diploma / GED (Required)

1 years of experience in an IS Help Desk environment required, preferably in a health care environment (Required)

Skills & Abilities :

Strong computer software technical aptitudes

Experience with Microsoft applications (e.g. MS Office, Active Directory, Outlook, etc.)

Demonstrated positive experience working with end users

Demonstrated ITIL process skills in a healthcare provider environment preferred

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

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