What are the responsibilities and job description for the Administrative / Operations Coordinator position at Penny + Piper Interiors?
The Operations / Administrative Coordinator is a key contributor to the success of staging projects. This involves overseeing logistics, client communication, and operational processes. This role ensures smooth project execution by managing invoicing, employee scheduling, and calendar coordination, while serving as the primary point of contact for clients. The ideal candidate is highly organized, detail-oriented, and thrives in a multi-tasking environment.
What you’ll do…
- Serve as the primary point of contact for clients, maintaining clear and professional communication throughout the project lifecycle
- Respond to client inquiries, provide updates, and resolve issues efficiently
- Develop and manage employee schedules to ensure adequate staffing for all installs
- Coordinate and maintain a master calendar for project timelines, installations, and pickups
- Meet with current and prospective staging clients at their listing/property for pre-staging walkthroughs
- Collaborate with staging designers to understand inventory levels for the purpose of scheduling stages and destages
- Coordinate staging installations and destages (pickups)
- Troubleshoot logistical challenges and ensure projects are delivered on time
- Provide hands-on assistance during staging installations and destaging, as needed
- Maintain accurate records of project timelines
- Prepare and send invoices to clients promptly and accurately
- Track payments, follow up on outstanding invoices, and address any billing concerns
- Run general errands and support to business owner
What you’ll need…
- A customer-focused personality that is energetic, proactive, and solution-oriented
- A positive attitude dedicated to creating great experiences and building lasting relationships with clients
- Ideally 2 years of experience in office administration, operations, project coordination, or logistics, preferably within the staging, design, or event industries
- Experience with invoicing billing
- Strong organizational and multi-tasking skills with the ability to prioritize
- Excellent written and verbal communication skills
- Physical ability to assist with moving and arranging staging items, as needed
- Your own vehicle, vehicle insurance, and a valid US Driver’s License
- A reliable laptop that you can use for work-related tasks. Both on-site and remotely
What to expect…
- Hybrid work environment, 2-3 days per week in office
- Hours will vary from week to week. More hours may be required during the busy season (March - early Fall) and significantly less in the slow season (October - February).
Job Type: Part-time
Pay: $24.00 - $30.00 per hour
Expected hours: 15 – 20 per week
Schedule:
- Monday to Friday
- No nights
- No weekends
Work Location: Hybrid remote in Englewood, CO 80110
Salary : $24 - $30