What are the responsibilities and job description for the Document Preparation Assistant position at Pentucket Regional School District?
Document Preparation Assistant
Pentucket Regional School District
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Job Overview:
The Document Preparation and Scanning Assistant is responsible for preparing, scanning, and organizing personnel files to ensure proper digital archiving and retrieval. The role involves handling sensitive information with discretion and accuracy while adhering to organizational standards and privacy regulations.
Qualifications preferred:
- High school diploma or equivalent.
- Experience in document scanning, records management, or administrative roles.
- Proficiency with scanning equipment and related software or a desire to learn.
- Excellent organizational skills and attention to detail.
- Ability to manage a workload effectively and meet deadlines.
- Strong ability to handle confidential information with discretion.
Reports to: Human Resources Coordinator
Duties and Responsibilities:
- Review physical personnel files to identify required documents for scanning.
- Remove staples, clips, and bindings to prepare documents for scanning.
- Safeguard physical files to ensure confidentiality and compliance with data protection policies.
- Work closely with HR and Records Management teams to address issues with files.
- Adhere to Pentucket policies, legal requirements, and confidentiality standards.
Position Type: Part-time, temporary
Salary: $18.00/hour
Work Environment:
- Predominantly office-based with frequent use of scanning equipment.
- May involve light physical activity, such as lifting file boxes (up to 20 lbs).
Equal Opportunity Employer
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Pentucket Regional School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
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Salary : $18