Human Resources/Accounting Assistant

HUMAN RESOURCES/ACCOUNTING ASSISTANT

Expected hours: 30 /week

Job Description

This job description provides a basic guideline of the duties, responsibilities and requirements of this position. The frequency codes assigned in the job description are: Rarely (less than 1%); Occasionally (between 1% and 33%); Frequently (between 34% and 65%); and Constantly (between 66% and 100%).

SUMMARY

The Human Resource/Accounting Assistant performs clerical and administrative duties to ensure the accuracy and timely processing of potential candidates and accounts payable. Duties may include processing applications for employment, answering phones, responding to general inquiries, and other necessary duties as assigned based on the needs of the business.

QUALIFICATIONS

· High school reasoning, language skills.

· Business communication skills, including email etiquette.

· Read, write, and speak English fluently.

· Working knowledge of word processing software.

· One year’s experience in service-related field.

· Ability to deal with diversified workforce.

· Ability to communicate effectively with the public and other employees.

· Type 55 wpm (corrected).

· No employee will pose a direct threat to the health/safety of self or others.

PERFORMANCE STANDARDS

· CUSTOMER SERVICE: Meet service quality standards that affect guest satisfaction; respond to guest questions or problems in a timely, professional manner.

· WORK HABITS: Meet the hotel standards for work procedures, dress, grooming, attendance, and punctuality; report to work and return from breaks on time; give advance notice when absence is anticipated; require typical amount of supervision; accept work assignments without complaints.

· PERSONAL DEVELOPMENT: Accept opportunities to learn new skills, improve performance or cross-train for other hotel positions; solve routine problems that occur on the job; ask questions when not sure how to complete something; learn new skills as quickly as most others in the same job.

· SAFETY AND SECURITY: Follow the hotel’s recommended safety, security and emergency procedures; follows hotel procedures for key control, lifting heavy objects and/or using chemicals; reports potential security risks and hazardous conditions to management.

· ADMINISTRATION: Maintain accurate records, files, reports, contracts, etc.; frequently produce correspondence that is effective, appropriate for the audience, and grammatically and technically accurate; protect confidentiality of all relevant information; effectively handle potential candidates and employees on the phone by practicing proper phone skills; effectively use computer systems and software to analyze information and correspondence.

PRIMARY FUNCTIONS

· Constantly. Post ads on really

· Constantly. Preliminarily screen candidates

· Constantly. Partner with hiring managers to determine if screened candidates are eligible for interview

· Constantly. Promptly reach out to candidates to determine interview eligibility and remain in continuous contact throughout the hiring process, ensuring timely communication so as to reduce and/or eliminate loss of qualified candidates due to time delay.

· Constantly. Assist with Accounts Payable and the Accounting Department.

· Constantly. Assist with day -to-day functions of the Human Resources Department.

ESSENTIAL FUNCTIONS

· Constantly. Greet applicants and employees.

· Constantly. Handle incoming/outgoing phone calls.

· Constantly. Maintain work area clean and organized.

· Constantly. Report all unsafe conditions immediately.

· Frequently. Copy materials and documents.

· Occasionally. Arrange uniforms for employees to Company standards.

· Occasionally. Receive incoming uniform order and place into stock.

· Occasionally. Train employees in uniform care.

· Occasionally. Complete other duties as assigned by supervisor to include cross training.

· Occasionally. Fax documents.

· Occasionally. Order office supplies.

· Occasionally. Prepare orientation packets.

· Frequently. Arrange for employees to complete necessary online trainings within set timeline.

· Rarely. Attend mandatory meetings.

· Occasionally. Issue employee lockers and/or locks.

· Occasionally. Process nametag requests.

PHYSICAL REQUIREMENTS

· SITTING: Constantly. Sitting in a backed chair behind a desk.

· STANDING/WALKING: Frequently. Errands, distributing applications, retrieving applicants from lobby area.

· CROUCHING (BEND AT KNEES): Frequently. Moving, stocking, rotating uniforms, opening lower drawers of filing cabinets.

· KNEELING/CRAWLING: Rarely.

· STOOPING (BEND AT WAIST): Occasionally. Uniform inventory, filing from chair to desk files.

· TWISTING (KNEES/WAIST/NECK): Frequently.

· CLIMBING: Occasionally. Stairs, step stools.

· BALANCING: Rarely.

· LEG/FOOT USE: Rarely.

· REACHING (OVERHEAD/EXTENSION): Occasionally. Hanging uniforms, removing uniforms from racks, materials in storage cabinets.

· HANDLING/GRASPING: Constantly. Typing, paper, books, distribution of documents.

· FINGERING/FEELING: Constantly. Calculator and computer keyboard.

· PUSHING/PULLING: Rarely. Average weight 10 lbs. boxes, file drawers, filing systems.

· LIFTING/CARRYING: Rarely. Average weight 10 lbs. box file folders, uniforms.

· OTHER PHYSICAL DEMANDS: Rarely.

USE OF SENSES

· TALKING IN PERSON: Constantly. With guests, public and employees.

· TALKING ON TELEPHONE: Constantly. With guests, public and employees.

· OTHER SPEECH REQUIREMENTS: Rarely.

· HEARING IN PERSON: Constantly. With guests, public and employees.

· HEARING ON TELEPHONE: Constantly. With guests, public and employees.

· OTHER HEARING REQUIREMENTS: Rarely.

· NEAR VISION: Constantly. Corrected to 20/40; paperwork, interviews, personal computers.

· FAR VISION: Rarely. Corrected to 20/40. Tours of hotel.

· DEPTH PERCEPTION: Frequently. Locating office materials.

· COLOR VISION: Occasionally. Uniforms.

· FULL FIELD VISION: Rarely.

· SMELL: Rarely. Detect potential hazards and odors.

MENTAL REQUIREMENTS

· INTERACTION WITH OTHERS/COMMUNICATIONS SKILLS: Constantly. Professionally deal with difficult situations/people, high phone contact, varied levels of education.

· FLEXIBILITY: Constantly. Multiple priorities, business demand, occasional schedule changes, adapt communications to varied levels.

· PACE: Frequently. Plan for hiring peaks based on 6-month rolling forecast, changes according to business demands.

· HIGHLY REPETITIVE WORK: Constantly. Paperwork, orientation materials.

· ATTENTION TO DETAIL: Constantly. Correspondence, new hire paperwork, filing.

· OTHER PSYCHOLOGICAL DEMANDS: Constantly. Interaction with managers, applicants, must maintain a high degree of confidentiality.

ENVIRONMENTAL SETTING

· SAFETY REQUIREMENTS (I.E., CLOTHING, SAFETY EQUIPMENT REQUIRED, ACTIVITIES PERFORMED): Constantly. Adhere to safety standards and procedures.

· EXPOSURES (FUMES, CHEMICALS, VIBRATIONS, HUMIDITY, COLD, HEAT, DUST, NOISE): Rarely.

· OPERATION OF EQUIPMENT/TOOLS/VEHICLES: Constantly. Computer, printer, copier, fax, multi-line phone and calculator.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Job Type: Full-time

Benefits:

• Employee discount
• Paid time off

Shift:

• 8 hour shift
• Day shift

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Employee discount
• Paid time off
• Referral program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Peoria, IL 61602 (Required)

Ability to Relocate:

• Peoria, IL 61602: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $21